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  • EMR news archive page | Alberta Medical Association
    an archive of EMR news stories by month of publication Archived News Specialists EMR Requirements Project Report January 28 2014 Alberta specialists are invited to share insight on how electronic medical record EMR solutions can meet the distinct clinical and business needs of their practices EMR Support Services Update September 1 2014 September 1 2014 Alberta Health and the Alberta Medical Association AMA have been working together to develop a continuance of basic EMR support services through the Alberta Health EHR Deployment team These are a subset of the services previously offered by the Physician Office System Program POSP and have been provided by the AMA on an interim basis AMA interim EMR support services will end September 1 2014 Consolidate referral info with the Alberta Referral Directory November 21 2013 Attention all specialists and consultants The Alberta Referral Directory ARD an online database that centralizes physician referral information across the province can help you save time and money Protecting personal health information Do you have a disaster recovery plan November 8 2013 On October 24 the Office of the Information and Privacy Commissioner OIPC released its investigation report into the outage that resulted from a fire at the Shaw Court building in Calgary New tools to help you share and disclose information responsibly November 8 2013 The Alberta Medical Association AMA has created two different template tools available on the Community Information Sharing Framework Agreement webpage Clinical input guides Alberta s EHR October 25 2013 Alberta s electronic health record EHR continues to evolve guided by the clinical advice of the Integrated Clinical Working Group ICWG and its Subgroups With membership drawn from a range of medical and clinical professions and locations these groups meet regularly to advise on EHR directions and initiatives Website feedback Leaders Partners Leaders Governance

    Original URL path: https://www.albertadoctors.org/leaders-partners/emrs/emr-news-archive (2016-02-01)
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  • Are you still compliant with HIA? | Alberta Medical Association
    reference past PIAs when developing or updating your PIA Alberta Health requires updated PIAs in order to access Netcare Even if you do not have an EMR you must have a PIA that outlines how you collect use and disclose health information within your office The Office of Information and Privacy Commissioner has guidelines on their website on how to write a PIA and there are independent contractors that can assist clinics with completing these documents The Information Management Agreement IMA An IMA is required when a custodian is entering into a relationship with a third party where the third party may Process store retrieve or dispose of health information e g storage company shredding company Strip encode or otherwise transform individually identifying health information to create non identifying health information e g billing or transcription services Provide information management or information technology services e g EMR vendor The AMA has developed an IMA template Indemnification Clauses in IMAs Many vendors will have their own IMAs so physicians should ensure that they are also protected Often vendors will ask the physician to indemnify the vendor from any losses it may sustain due to physician negligence The Canadian Medical Protective Association CMPA recommends avoiding unilateral clauses in favor of the other party for mutual clauses This way the physician will be held harmless for any negligence caused by the vendor Information Sharing Agreement ISA Although not a requirement under HIA an ISA is in the College of Physician and Surgeons of Alberta CPSA guidelines Many physicians enter practice and share patient charts without considering what happens to the records when one of their colleagues leaves or when there is a change in management ownership of the clinic When forming joining a clinic physicians need to ensure they have an ISA that

    Original URL path: https://www.albertadoctors.org/leaders-partners/emrs/privacy/still-compliant-with-HIA (2016-02-01)
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  • New tools to help you share and disclose information responsibly | Alberta Medical Association
    Community Information Sharing Framework Agreement webpage An information sharing agreement for custodians to share patient records e g an EMR within a clinic A disclosure agreement for when custodians are asked to disclose information to a third party Physicians need to make sure they are compliant with the Health Information Act HIA and following the College of Physicians Surgeons of Alberta CPSA Standards of Practice when sharing information to assist with population health data planning and budget forecasting with groups such as Primary care networks Alberta Health Services Health Quality Council of Alberta The AMA templates set the parameters for what recipients can and can t do with the information The templates have been vetted through legal counsel so physicians can be confident they ll protect patient information and fulfil their custodian obligations says Stephanie Crichton a senior information management information technology IM IT consultant with the AMA They re templates rather than forms so physicians can customize them to suit their specific needs In an era when information is so instantly accessible it s no surprise that physicians are increasingly asked to share patient information We hear from a lot of members that they are frequently asked to share or disclose information with groups or organizations explains Ms Crichton It s important to understand the distinction between information sharing and information disclosure says Jon Rossall a lawyer with Edmonton s McLennan Ross law firm and legal counsel for the AMA Information sharing involves giving other custodians access to patient information in order to provide care notes Mr Rossall Information disclosure involves disclosing patient data to third party organizations or entities who need it for specific purposes such as tracking health trends or evaluating the effectiveness of screening or interventions If in doubt about which template is needed physicians can

    Original URL path: https://www.albertadoctors.org/leaders-partners/emrs/emr-news-archive/New%20tools-to-disclose-info (2016-02-01)
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  • The AMA and HIA | Alberta Medical Association
    Medical Association AMA and the Health Information Act HIA Addressing privacy and confidentiality within the HIA Since it was first passed in 2001 the HIA has governed the collection use disclosure and overall management of health information in Alberta Physicians are subject to the act in different roles Custodians In private practice as independent owners guardians of patient records Affiliates Within Alberta Health Services AHS facilities contributing to hospital records that are owned operated by AHS Joint custodians When working in AHS ambulatory care settings using complete shared electronic medical records EMRs for which the physician and AHS share control and responsibility Under legislation or professional standards physicians are dedicated to safeguarding the confidentiality of patient information It is the currency of the doctor patient relationship Patients who are afraid that what they tell their physicians will not remain private will not provide the information needed to diagnose and care for them The AMA has actively participated in many venues to advocate for the highest standards of patient privacy and the importance of doctor patient confidentiality According to a December 2011 AMA member survey 86 of physicians agreed strongly agreed that their traditional role as managers and gatekeepers of the patient s record must be maintained in the design of electronic health and medical records Featured Items Privacy statements How we deal with our members personal information and protect information on our website Electronic Medical Records EMRs Learn about the AMA s goals for EMRs and how these goals can be achieved Clinical resources Access useful clinical information and guidelines both from the AMA and external sources Website feedback Leaders Partners Leaders Governance resources Secure Messaging Physician Compensation Committee PCC Business Plan and Budget Choosing Wisely Alberta Innovation in the delivery of primary care Innovation in the delivery of secondary

    Original URL path: https://www.albertadoctors.org/leaders-partners/health-info-and-privacy/ama-and-hia (2016-02-01)
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  • HIA resources for physicians | Alberta Medical Association
    groups to guide you in applying the HIA to patient care College of Physicians Surgeons of Alberta CPSA Alberta Medical Association AMA Office of the Information and Privacy Commissioner of Alberta OIPC Professional responsibility As a physician you play an important role as the gatekeeper of your patient s information For more information about your responsibilities review the following Health Information Act and Regulations College of Physicians Surgeons Standards of Practice AMA resources for physicians Disclosing Patient Information to Insurance Companies What Should You Do HIA regulated fees for giving patients access to their own files Regulated fee schedule under HIA Alberta Health s Health Legislation web page has templates you can use for the following Request to access information Request to correct or amend health information Components for an affiliate s oath of confidentiality Disclosure with the subject s consent Disclosure without the subject s consent Consent to the disclosure of individually identifying heath information Checklist of component for agreement with Information Manager Sample research agreements Authorization of Representative Section 104 1 i Review the Health Legislation web page Policy and Procedure Manual Guide Every physician in Alberta is required to have a policy and procedure manual about managing health information in his her clinic The AMA has developed a template to help you create your own guide Use the HIA Policies Procedure Guide Template OIPC resources for physicians The Health Information Act Use and Disclosure to Health Information for Research HIA At a Glance for Custodians Health Information A Personal Matter A Personal Guide to the Health Information Act under the Guides heading on the OIPC Resource page Communicating with patients via email Know the risks Email Communication FAQs Website feedback Leaders Partners Leaders Governance resources Secure Messaging Physician Compensation Committee PCC Business Plan and Budget Choosing Wisely

    Original URL path: https://www.albertadoctors.org/leaders-partners/health-info-and-privacy/hia-resources (2016-02-01)
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  • Regulated fee schedule under the HIA | Alberta Medical Association
    faxing or both Postage and faxing costs Photocopying a record Processing of a request will not commence until the basic fee has been paid if applicable In addition to the basic fee additional fees in accordance with the Schedule may be charged for producing a copy of a record Estimate of fees An estimate provided under section 67 3 of the Act must set out The time and cost required To prepare the record for disclosure including severing time To retrieve records from another location The cost of copying the record The cost of computer time involved in locating and copying a record or if necessary re programming to create a new record The cost of supervising an applicant who wishes to examine the original record when applicable The cost of shipping the record or a copy of the record other than by mail or fax An applicant has up to 20 days to indicate if the fee estimate is accepted or to modify the request to change the amount of fees assessed Payment of fees 12 1 Processing of a request ceases once a notice of estimate has been forwarded to an applicant and recommences immediately on the receipt of an agreement to pay the fee and on the receipt of at least 50 of any estimated fee The balance of any fee owing is payable at the time the information is delivered to the applicant Fees or any part of those fees will be refunded if the amount paid is higher than the actual cost of the service Applicant excused from paying fee 13 For the purposes of section 67 4 of the Act a custodian may excuse an applicant from paying all or part of a fee if in the opinion of the custodian it is fair to excuse payment Schedule The amount of the fees set out in this Schedule is the maximum amount that can be charged to applicants The following fees for producing a copy of a record may be charged if the cost of photocopying a record under section 10 1 h of this Regulation calculated at 0 25 per page exceeds 5 and then only the amount that exceeds 5 may be charged Photocopies hard copy laser print and computer printouts 0 25 per page Paper copies from microfilm or microfiche 0 50 per page Floppy disks 10 each Computer tapes 55 each Microfiche diazo film 0 50 each 16 mm microfilm 25 each 35 mm microfilm 32 each Photographs from negative 4 x 5 10 each 5 x 7 13 each 8 x 10 19 each 11 x 14 26 each 18 x 20 32 each 35 mm slide 2 each Audio cassette 5 each Video cassette 1 4 1 2 or 8 mm One hour 20 each 1 4 1 2 or 8 mm Two hours 25 each 3 4 30 minutes 18 each 3 4 One hour 23 each Radiology film 5 each Other media not listed above Actual

    Original URL path: https://www.albertadoctors.org/leaders-partners/health-info-and-privacy/HIA-fee-schedule (2016-02-01)
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  • AH public info campaign about personal health record tools may raise questions | Alberta Medical Association
    login help Media Publications Member Sign in AMA member number Password Forgot your password Login help Alberta Medical Association Member Sign in AMA member number Password Forgot your password Login help About the AMA Leaders Partners Member services Patients First AH public info campaign about personal health record tools may raise questions January 24 2014 In February 2014 Alberta Health AH and Alberta Health Services will be launching a promotional campaign that will raise public awareness about Alberta Netcare and MyHealth Alberta ca the provider and the personal health record tools available in our province Albertans have growing expectations about how their health information is managed and a growing interest in having access to their own health information The first part of the campaign will raise awareness of Alberta Netcare and how it relates to MyHealth Alberta ca The second and third parts of the campaign will educate and encourage Albertans to use MyHealth Alberta ca and the Personal Health Record as their access point into their health records After seeing the advertising your patients may ask you questions as you are the person they trust most and are their first point of contact with the health system To support you AH has developed a webpage with some anticipated questions as well as an information pamphlet that you can either print or request copies from AH free of charge These information pieces may be useful to have on hand for interested patients in your location For more information please visit www MyHealth Alberta ca eHealthforproviders or contact the program team at PHP gov ab ca Website feedback The Alberta Medical Association stands as an advocate for its physician members providing leadership support for their role in the provision of quality health care About the AMA We are the AMA Mission

    Original URL path: https://www.albertadoctors.org/4339.aspx (2016-02-01)
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  • Physician Learning Program | Alberta Medical Association
    AMA member number Password Forgot your password Login help Alberta Medical Association Member Sign in AMA member number Password Forgot your password Login help About the AMA Leaders Partners Member services Patients First Home Leaders Partners Quality and continuing education programs Physician Learning Program Physician Learning Program PLP PLP is a new physician driven program supported by the Alberta Medical Association AMA that helps physicians to Self assess their current clinical needs Access high value learning resources to meet those needs The program s aim is to focus and customize physician professional development to achieve the best possible health outcomes for Albertans The PLP aims to Help physicians identify perceived and unperceived learning needs Facilitate individual access to practice data Address physicians personal learning needs For more information Visit the Physician Learning Program website Featured Items Continuing Medical Education CME The CME program reimburses physicians for eligible expenses incurred during education sessions Check out PLP podcasts The Physician Learning Program PLP publishes podcasts through its secure web based learning portal Learn about CME opportunities Access medical education opportunities in Canada and around the world Website feedback Leaders Partners Leaders Governance resources Secure Messaging Physician Compensation Committee PCC Business Plan and Budget Choosing Wisely Alberta Innovation in the delivery of primary care Innovation in the delivery of secondary and tertiary care Electronic Medical Records EMRs Health information and privacy Quality and continuing education programs Physician Learning Program Continuing Medical Education CME Clinical resources Toward Optimized Practice TOP Scopes of practice Learn on the go with PLP podcasts The Alberta Physician Learning Program PLP gives physicians free full access to 130 podcasts allowing members to view grand rounds presentations at your own convenience and earn continuing medical education credits The Alberta Medical Association stands as an advocate for its physician members providing

    Original URL path: https://www.albertadoctors.org/leaders-partners/quality-and-education-programs/physician-learning-program (2016-02-01)
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