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  • Funding eligibility | Alberta Medical Association
    number Password Forgot your password Login help Alberta Medical Association Member Sign in AMA member number Password Forgot your password Login help About the AMA Leaders Partners Member services Patients First Home Leaders Partners Electronic Medical Records EMRs EMR funding and online resources VCUR 2008 EMR Funding Extension Program Funding eligibility Funding eligibility The VCUR 2008 EMR Funding Extension Program continues funding for physicians using VCUR 2008 electronic medical records EMRs as of January 31 2014 up to their maximum reimbursement amount of 35 000 or March 31 2019 whichever comes first Physician Office System Program physicians who implemented a VCUR 2008 EMR solution from Med Access or TELUS Health Solutions PS Suite or Wolf EMRs by January 31 2014 and have not reached their maximum funding amount of 35 000 including GST are eligible for the funding extension program Physicians must meet the following requirements to be eligible for funding after March 31 2014 The physician must have achieved Milestone 3 Go Live and been using a VCUR 2008 EMR solution by January 31 2014 The physician must have signed an offer to participate The physician must be still using a VCUR 2008 EMR solution The physician must be in good standing with the College of Physicians Surgeons of Alberta The physician must be providing insured services within the province of Alberta Website feedback Leaders Partners Leaders Governance resources Secure Messaging Physician Compensation Committee PCC Business Plan and Budget Choosing Wisely Alberta Innovation in the delivery of primary care Innovation in the delivery of secondary and tertiary care Electronic Medical Records EMRs EMR Support Information EMR funding and online resources VCUR 2008 EMR Funding Extension Program Funding eligibility VCUR 2008 EMR Funding Extension Program Guidelines Reimbursement process VCUR 2008 EMR vendors FAQs Forms and agreements Implementing an Electronic Medical

    Original URL path: https://www.albertadoctors.org/leaders-partners/emrs/emr_resources/vcur-emr-fep/fep-funding-eligibility (2016-02-01)
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  • VCUR 2008 EMR Funding Extension Program Guidelines | Alberta Medical Association
    Member Sign in AMA member number Password Forgot your password Login help Alberta Medical Association Member Sign in AMA member number Password Forgot your password Login help About the AMA Leaders Partners Member services Patients First Home Leaders Partners Electronic Medical Records EMRs EMR funding and online resources VCUR 2008 EMR Funding Extension Program VCUR 2008 EMR Funding Extension Program Guidelines VCUR 2008 EMR Funding Extension Program Guidelines The Alberta Medical Association AMA Alberta Health AH and Alberta Health Services AHS previously established a program to promote the use of electronic medical records EMRs by Alberta s physicians called the Physician Office System Program POSP POSP ends on March 31 2014 The AMA and AH established the VCUR 2008 EMR Funding Extension Program to be funded by AH and administered by the AMA It is in place to fulfill the funding commitments made under POSP for physicians using VCUR 2008 EMRs as of January 31 2014 under Program Guidelines established when POSP was still operating The VCUR 2008 EMR Funding Extension Program Guidelines describe the requirements for receiving funding related to VCUR 2008 EMR solutions In this section General guidelines Detailed program guidelines for funding eligibility Clinics funded under the clinic funding pilot Administration requirements for VCUR 2008 invoice based reimbursement VCUR 2008 eligible items Appendix A Definitions Website feedback Leaders Partners Leaders Governance resources Secure Messaging Physician Compensation Committee PCC Business Plan and Budget Choosing Wisely Alberta Innovation in the delivery of primary care Innovation in the delivery of secondary and tertiary care Electronic Medical Records EMRs EMR Support Information EMR funding and online resources VCUR 2008 EMR Funding Extension Program Funding eligibility VCUR 2008 EMR Funding Extension Program Guidelines General guidelines Detailed program guidelines for funding eligibility Clinics funded under the clinic funding pilot Administration requirements for VCUR

    Original URL path: https://www.albertadoctors.org/leaders-partners/emrs/emr_resources/vcur-emr-fep/emr-fep-guidelines (2016-02-01)
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  • General guidelines | Alberta Medical Association
    will be based on invoices submitted by the physician s designated clinic The clinic representative will identify the portion of costs associated with each physician on the reimbursement request If more room is required attach the Additional Physician Information sheet Individual expenditures greater than 1 500 will require physician authorization prior to reimbursement Funding does not cover any indirect physician office costs such as lost productivity resulting from information technology installation and or training time for staff Physicians will not be reimbursed for the time they spend maintaining their EMR solution either through direct billing or through a company owned by the physician The AMA at its discretion may examine transactions submitted for reimbursement for potential conflict of interest as it relates to the physician and or related parties profiting from the provision of services Two or more parties are related when they are subject to common control joint control or common significant influence Related parties also include management and immediate family members If transactions from a related party are found reimbursement may be denied The total amount of public funding physicians receive for their EMR including funding from the VCUR 2008 EMR Funding Extension Program may not exceed 100 of the total costs for the EMR solution Funding will not be provided to a physician if the physician does not use the EMR solution as the primary method for entering and maintaining patient information as defined in the College of Physicians Surgeons of Alberta s Patient Records Standard of Practice Standard 21 Each physician is responsible for any tax consequences that may arise from this financial assistance Each physician is encouraged to seek advice from his her tax advisor on the treatment of payments All physicians must have a valid privacy impact assessment PIA and corresponding Health Information Act file number to be eligible for funding The AMA at its discretion may perform periodic audits as it relates to the program in conformance with the Offer to Participating Physician or Offer to Participating Clinic Organization The AMA Executive Director is authorized to use and share the information other than confidential patient information that physicians provide with Alberta Health and Alberta Health Services to ensure coordination of activities among Alberta Health Alberta Health Services and the AMA Contractual obligations between the clinic physician qualified service provider are not the responsibility of the AMA Funded leaves are available under the circumstances outlined below and in accordance with the timelines In all leave of absence cases a physician must notify the AMA when he she starts and ends a leave of absence by submitting a Parental Disability or Sabbatical Leave Form Parental leave Payments can continue to the participating physician for up to one year provided the clinic continues to operate through the use of locum or other physician support If the physician does not return to practice after one year funding will be terminated Disability leave Where a physician is disabled and unable to practice funding can continue for up to

    Original URL path: https://www.albertadoctors.org/leaders-partners/emrs/emr_resources/vcur-emr-fep/emr-fep-guidelines/general-guidelines (2016-02-01)
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  • Detailed program guidelines for funding eligibility | Alberta Medical Association
    solution by January 31 2014 is eligible for a maximum reimbursement of up to 35 000 70 of 50 000 including GST Physicians with incomplete data management activities as of February 15 2014 are eligible to have the remaining costs funded at 100 up to the outstanding amount calculated at that date Eligible physicians will be notified of the amounts outstanding and will be eligible for reimbursement of actual expenses based on invoices submitted to the Alberta Medical Association AMA Reimbursement for these data management costs is not drawn from the physician s reimbursement cap of 35 000 All invoices for outstanding data management costs must be received by September 30 2014 Invoices received after this date will not be reimbursed Reimbursement is subject to the Administration requirements for VCUR 2008 invoice based reimbursement A physician may choose to change his her declared clinic The physician must submit a new Direct Deposit Form and or a Change Request Form In these situations Eligibility for receiving the maximum 35 000 reimbursement does not change The physician may carry any remaining eligible reimbursement amounts forward to the next declared clinic with a VCUR 2008 EMR solution if any i e 35 000 less any VCUR 2008 reimbursement received to date The AMA is not responsible for reimbursement of any additional costs associated with existing agreements between the departing physician and the clinic and or vendor that he she is leaving Reimbursement is made on the condition that physicians pay their vendor invoices Failure to pay may result in reimbursement being suspended and risk eligibility for ongoing funding Physicians will be reimbursed only for invoices for the declared clinic EMR solution If a physician leaves a clinic using a VCUR 2008 EMR solution the physician and the clinic must determine who is responsible for the remaining costs of the solution If the physician assumes liability for remaining costs the AMA will honor that commitment and reimburse the physician for eligible remaining costs incurred The physician may use the remainder of their available funding to support a VCUR 2008 EMR solution at another clinic to a maximum of 35 000 including GST Reimbursement to physicians is based on actual costs incurred for the operation of EMRs The AMA has an obligation to make adjustments if the actual cost of the EMR is reduced due to a refund rebate or discount If a qualified service provider is giving physicians a rebate or refund they may do so in one of two ways The discounted amount will be reflected as an adjustment on the next invoice of which the AMA will pay 70 of the reduced invoice The refunded amount will be sent to the physician clinic directly if the invoice has been paid If the AMA has already provided the physician s reimbursement the physician will need to return 70 of the refunded amount to the AMA Once the refund is provided the AMA will reinstate the physician s reimbursement maximum by the corresponding amount

    Original URL path: https://www.albertadoctors.org/leaders-partners/emrs/emr_resources/vcur-emr-fep/emr-fep-guidelines/detailed-guidelines (2016-02-01)
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  • Clinics funded under the clinic funding pilot | Alberta Medical Association
    in AMA member number Password Forgot your password Login help Alberta Medical Association Member Sign in AMA member number Password Forgot your password Login help About the AMA Leaders Partners Member services Patients First Home Leaders Partners Electronic Medical Records EMRs EMR funding and online resources VCUR 2008 EMR Funding Extension Program VCUR 2008 EMR Funding Extension Program Guidelines Clinics funded under the clinic funding pilot Clinics funded under the clinic funding pilot Clinics eligible for clinic funding must follow the general guidelines and meet the following eligibility requirements Clinics must have been approved through the pilots conducted by POSP The clinic must have achieved Milestone 3 Go Live and been using a VCUR 2008 EMR solution by January 31 2014 The clinic must have signed an offer to participate The clinic must be still using a VCUR 2008 EMR solution The clinic must have at least one physician who is in good standing with the College of Physicians Surgeons of Alberta and is providing insured services within the province of Alberta Eligible clinic funded clinics may receive funding up to their maximum contract value established at M3 Go Live or through subsequent amendments approved as of August 15 2013 There will be no annual reassessments of clinic funded clinics during the term of the VCUR 2008 EMR Funding Extension Program Website feedback Leaders Partners Leaders Governance resources Secure Messaging Physician Compensation Committee PCC Business Plan and Budget Choosing Wisely Alberta Innovation in the delivery of primary care Innovation in the delivery of secondary and tertiary care Electronic Medical Records EMRs EMR Support Information EMR funding and online resources VCUR 2008 EMR Funding Extension Program Funding eligibility VCUR 2008 EMR Funding Extension Program Guidelines General guidelines Detailed program guidelines for funding eligibility Clinics funded under the clinic funding pilot Administration

    Original URL path: https://www.albertadoctors.org/leaders-partners/emrs/emr_resources/vcur-emr-fep/emr-fep-guidelines/clinics-funded (2016-02-01)
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  • Administration requirements for VCUR 2008 invoice-based reimbursement | Alberta Medical Association
    processed within 30 days from the time the request for reimbursement is received Upon receipt the Alberta Medical Association AMA will review the reimbursement form for completeness and match the invoices to the form to process the payment Please note that incomplete submissions will not be processed and the clinic physician will be notified if there is a problem Physicians will receive a statement detailing the reimbursement they receive The AMA will not process reimbursement forms that are more than six months old The steps for requesting a reimbursement are Collect all of the eligible invoices received in the month for the clinic Review the VCUR 2008 Eligible Items list to ensure the costs are eligible Complete the VCUR 2008 Reimbursement Form If more room is required attach the Additional Physician Information sheet Clinics should submit all invoices for the calendar month together with one form List all of the expenses with a brief description of the expense Fees that are paid once to cover several months will be reimbursed for the full period unless partial payment is requested If a physician moves after full payment has been made no credit will be provided List all physicians on the reimbursement form For the reimbursement calculation the costs will be divided equally among all of the physicians unless alternate percentages are provided Attach copies of the invoices and ensure they are legible Sign the form to authorize payment Ensure the reimbursement form is completely filled out all invoices are attached and that they are all readable Incomplete submissions will not be processed Submit in one of the following three ways Email emrfep albertadoctors org preferred method Attention VCUR 2008 EMR Funding Extension Program Fax 780 482 5445 Mail VCUR 2008 EMR Funding Extension Program 12230 106 Ave NW Edmonton AB T5N

    Original URL path: https://www.albertadoctors.org/leaders-partners/emrs/emr_resources/vcur-emr-fep/emr-fep-guidelines/admin-requirements (2016-02-01)
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  • VCUR 2008 eligible items | Alberta Medical Association
    of the EMR solution Database software All software licenses so as to permit use of the EMR solution Office automation software licenses All software licenses so as to permit use of the EMR solution Services All services that are required to complete the implementation and make complete and full use of the VCUR 2008 EMR solution whether provisioned from a data centre or as part of a community based solution Implementation planning To prepare for the successful implementation of the EMR solution Hardware network planning Includes developing the list of client side hardware software and office renovations network and electrical wiring power furniture needed to support the EMR solution Configuration planning A description of how the various technical components such as configuration options and supporting equipment are to be set up and integrated Workflow analysis and design Services for developing and documenting workflow processes including both current state and future state Implementation support Providing adequate support during go live and warranty periods Hardware and network installation Installation of the hardware and network infrastructure that will be used for the EMR solution EMR solution application loading setup and testing The EMR solution is loaded tested and configured to the clinic s specification including setup of all user accounts Medical devices integration Connection of specialized equipment and integration of data into patient charts Initial training Provision of initial training that provides reasonable assurance that the eligible physician and other permitted users are able to use the EMR solution successfully Implementation progress review Participation in formal meetings after start of implementation to review progress and next steps Termination costs Related services required for data conversion ToPD export and an electronic copy for printout PDF of patient data Recurring costs All items that are required to support the ongoing operations of the VCUR 2008 EMR solution and make complete and full use of the EMR solution on an ongoing basis whether provisioned from a data center or as part of a community based solution Hardware maintenance Recurring maintenance to ensure the operation of all hardware and equipment EMR solution software maintenance Ensure all software licenses and service of the EMR solution are maintained to meet or exceed all requirements Office automation software maintenance Ensure all software licenses and service of the EMR solution are maintained to meet or exceed all requirements Release planning implementation support and training Development testing releasing and making generally available regular upgrades delivery of training services delivery of user group services coordination with the province s other health system architecture initiatives Helpdesk support Assistance over the phone or by email to address issues encountered with the EMR solution Internet service provider Provide access and connectivity to the Internet Data center services Ongoing support and maintenance of the data center including support of data hosting EMR solution application and office automation application hosting and the network link Configuration testing and maintenance Hardware and network installation medical devices integration EMR solution application loading setup and testing backup testing end to end configuration

    Original URL path: https://www.albertadoctors.org/leaders-partners/emrs/emr_resources/vcur-emr-fep/emr-fep-guidelines/vcur-2008-eligible-items (2016-02-01)
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  • Appendix A: Definitions | Alberta Medical Association
    in Alberta Application Service Provider ASP Hosting an electronic medical record system from an approved central data center Data and EMR application software is hosted offsite and not within the clinic Clinic A building facility or physical or virtual space where a clinic organization provides health services to patients Clinic organization A medical practice involving one or more physicians or allied health professionals practicing as a sole proprietorship partnership limited partnership general partnership corporation professional corporation joint venture or other legal entity and where the context requires includes employees or contractors of the clinic organization Data migration The process of moving a significant volume of data elements from one electronic medical record system to another often in an effort to maintain the continuity of care Electronic medical record EMR An electronic information record of clinical encounters maintained by a health care provider in an electronic information system Electronic medical record solution EMR solution All components provided by a qualified service provider EMR vendor to implement and operate a primary care information system providing billing scheduling and electronic medical record functionality including interoperability within Netcare It includes all necessary hardware software data center hosting for applications and data connectivity service support and training Eligible costs EMR costs which may be reimbursed to physicians by the AMA in accordance with the program s procedures Health services A service provided by a physician to a patient intended to protect promote or maintain physical or mental health prevent illness diagnose or treat illness or rehabilitate and includes but is not limited to Insured Services as defined in the Alberta Health Care Insurance Act Health Information Act HIA An act of the Alberta legislature governing an individual s right to request access to health records in the custody or under the control of the custodians while providing custodians with a framework within which they must conduct the collection use and disclosure of health information The act also covers the actions of affiliates Invoice based reimbursement The mechanism by which the AMA repays the physician for the program s defined portion of the contracted vendor pricing amount Locum tenens A physician who substitutes temporarily for another physician as defined in the Alberta Health Physician Resource Guide Office of the Information and Privacy Commissioner OIPC The commissioner is an officer of the legislature independent from government and is responsible for monitoring the administration of the Health Information Act HIA as well as educating health services providers and the public about the HIA The office also oversees other privacy legislation Physician A medical doctor licensed to practice medicine in Alberta Privacy impact assessment PIA A due diligence exercise in which a custodian responsible for collecting using and disclosing health information identifies analyzes and addresses potential privacy risks that may occur in the course of a clinic s operations PIAs assist custodians in reviewing the impact that new programs systems and practices may have on individual patient privacy and ensure that changes are evaluated to be compliant with the

    Original URL path: https://www.albertadoctors.org/leaders-partners/emrs/emr_resources/vcur-emr-fep/emr-fep-guidelines/definitions (2016-02-01)
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