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  • Archives Interlibrary Loan – Mennonite Church USA
    materials Loaned materials should be kept secure and handled and maintained under appropriate environmental conditions during all stages of the loan process and term MCAN members will promote access to special collections materials through the most suitable means whether this be a loan of original materials onsite use support for travel to collections microfilm or digital surrogates other more readily accessible copies or editions reference consultation or other available options Additional Guidelines for Borrowing Institutions Borrowing institutions assume responsibility for the security and care of loaned materials from the time they leave the lending institution until they are returned to and received by the lending institution Exercise at least the same level of care toward loaned materials as the institution exercises toward its own special collections materials Document the receipt of loaned materials and immediately inform the lending institution of any irregularities or damage Follow carefully all instructions stipulated by the lending institution in the loan agreement Such instructions may pertain to care and handling research use or display rights and reproductions citations publications legal responsibilities and other relevant matters The borrowing institution should not allow any photocopying or other reproduction of loaned materials without the explicit permission of the lending institution except as needed for internal documentation as for example in the case of creating condition reports or exhibit mounting specifications The borrowing institution should not alter clean or repair materials without explicit permission from the lending institution The borrowing institution should not affix any labels or other markings directly upon the loaned materials Identifying information should instead be applied to protective containers or sleeves or included on removable slips materials used for such enclosures and slips should meet relevant conservation standards Return the loaned materials by the date requested Communicate in writing any requests to extend the term of the loan in accordance with the terms of the loan policy or agreement Return the loaned materials in the same condition as received and use the same or equivalent packaging materials and shipping methods Staff responsible for the packing unpacking and shipment of the materials should be instructed in the proper handling and packing of special collections materials Prior to packing staff should inspect and verify that the loaned materials have not suffered any damage during the term of the loan period and document the results of the inspection in a condition report and or in the loan record or agreement Any damage suffered during the time the loaned materials are in transit or held by the borrowing institution must be reported to the lending institution as soon as the damage is discovered Damaged materials should not be packed for return without the lending institution s knowledge and authorization The borrowing institution must also cooperate in reporting and investigation by any insuring agency and otherwise meet its responsibilities with regard to costs for repair replacement or appropriate compensation in accordance with the terms of the loan agreement and the preferences of the lending institution Additional Guidelines for Lending Institutions Lending institutions bear the dual responsibility of making their holdings as accessible as possible while setting conditions and methods for lending materials that minimize the risks to the materials In balancing these responsibilities lending institutions generally should give priority to the safeguarding and long term preservation of the materials requested for loan In determining whether materials should be loaned and for how long lending institutions may also consider the needs of users who may expect to have ready access to materials locally Final authority regarding whether to lend the requested materials to provide or allow reproductions or to accept any specific loan arrangement or terms rests with the lending institution in keeping with its ultimate responsibility as the owner or legal custodian of the materials Review requests to borrow special collections materials with due regard for the access security and preservation needs of the requested materials Lending institutions should evaluate the condition of the requested materials prior to making a commitment to lend them Individuals who exercise direct curatorial responsibility for the requested materials should be involved in the approval process Ensure that the institution has proper ownership or authority to lend the requested materials This is especially important in cases in which loaned materials are owned by a depositor or third party or when materials will cross international borders and be subject to customs inspections Indicate copyright status known owner who unknown orphan Determine whether any measures are needed to safeguard the materials throughout the loan process and term Such measures may include conservation repair or stabilization special packaging and shipment insurance specific environmental conditions and special instructions for handling and display The measures should be adequately described and documented in the written loan agreement Inform the borrowing institution in writing of any legal requirements or other restrictions and conditions concerning the use display reproduction or citation of the loaned materials Respond to all loan requests in a timely and professional manner Offer to provide appropriate substitutes such as reproductions or related materials if the original materials cannot be lent III Interlibrary Loans For Research Use The following guidelines are specific to inter institutional borrowing and lending of special collections for research use They should be understood and applied in concert with the principles and general guidelines stated above These guidelines primarily address situations in which researchers who require use of original source materials managed by an MCAN repository cannot travel to the repository to consult the collections onsite or for whom alternative means of access such as digital reproductions photocopies or microfilms are not adequate to their needs or cannot be provided Guidelines for Borrowing Institutions A Initiating a research loan request Requests shall be mediated by staff at the borrowing institution and initial communication may be made with the designated contact person at the potential lending institution by whatever means seems practical The borrowing institution should verify with the researcher whether access to the original materials is required or whether an alternative form or means of access

    Original URL path: http://mennoniteusa.org/resource/archives-interlibrary-loan/ (2016-02-16)
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  • Archives Lending Guidelines – Mennonite Church USA
    to donors or researchers or otherwise allow them to be moved from the building except under special conditions as outlined below 1 Agency materials may be requested for temporary or permanent return to the creating agency for legal or administrative use The term agency refers only to Mennonite administrative organizations paying fees for archival and records management services The lending period for temporary loans will not exceed one month and must be negotiated with the archivist before the material leaves the building 2 Materials may be lent to another institution for exhibition and display in secure environments Such arrangements will be made at the archivists discretion 3 Materials may be lent to another archives for research use Such arrangements will be made at the archivists discretion 4 Materials may be temporarily removed for classroom use The archivist will arrange for the transport of the materials off site Usually the archivist will not only deliver the materials to and from the classroom but also remain with the materials in the classroom 5 Materials may be removed from the archives for conservation treatments and reformatting including digitization Such arrangements will be made at the archivists discretion 6 Archives staff members will serve

    Original URL path: http://mennoniteusa.org/resource/archives-lending-guidelines/ (2016-02-16)
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  • Archives Permission to Publish Images – Mennonite Church USA
    sites and other public presentations Use of images held in our collections requires written permission from the Mennonite Church USA Archives and the payment of an image use fee Permission and fees are not required for personal use classroom presentations or K 16 student work including theses and dissertations To request permission 1 Print fill out and sign the Mennonite Church USA Archives Image Use Permission Request Form 2 Determine the appropriate use fee using the chart below If you have any questions about use fees please contact us at History MennoniteUSA org Non profit and News Organizations Commercial Organizations Still Images Print publication book journal pamphlet etc 15 50 Print publication cover image surcharge 10 25 Display or exhibit 15 50 Film documentary 50 100 Television Local market 50 100 Television National International market 75 200 Web site low resolution only 50 100 Advertising or merchandise Negotiation required fees start at 75 Negotiation required fees start at 200 Film footage 30 per second 30 per second 3 Mail the form and payment to Mennonite Church USA Archives 1700 S Main St Goshen IN 46526 A Letter of Permission granting specific rights or explaining the denial of permission will be

    Original URL path: http://mennoniteusa.org/resource/archives-permission-to-publish-images/ (2016-02-16)
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  • Archives Reading Room Policies – Mennonite Church USA
    daily Researchers must leave coats backpacks and other materials outside of the research room Eating and drinking are strictly prohibited in the research room Archival and manuscript materials are fragile and therefore must be handled with care Do not mark fold trace over cut or otherwise damage them Use of pens markers and highlighters of any type is strictly prohibited Use pencil or computers to take notes Please preserve the existing order of the collections Take care to return all records and documents to their original folders and or boxes Materials may not be checked out of the research room unless authorized by the Mennonite Church USA Historical Committee staff Archives users may photocopy materials using the copier in the research room 15 per page or may use personal digital cameras or portable scanners in the reading room in accordance with our policies at no charge Archives users may also ask archives staff to digitize materials for a fee Archives users are responsible for complying with the terms of any and all restrictions placed on the materials being used including but not limited to copyright laws libel and privacy legislation If you find private information social security numbers health records

    Original URL path: http://mennoniteusa.org/resource/archives-reading-room-policies/ (2016-02-16)
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  • Researcher Registration Procedure – Mennonite Church USA
    Researcher Registration Procedure Researcher Registration Procedure Posted on March 16 2015 All researchers including Mennonite Church USA denominational and agency staff members are required to register when using archival collections on site Researchers may fill out the researcher registration form in advance Researchers are required to show photo identification Researchers who do not possess photo identification for religious reasons may instead show two forms of identification without a photograph Researchers

    Original URL path: http://mennoniteusa.org/resource/researcher-registration-procedure/ (2016-02-16)
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  • Guides for Conference and Congregational Archives – Mennonite Church USA
    Conference and Congregational Archives Posted on March 16 2015 Congregational Archives Mennonite Church USA Archives Congregational Records Collection Policy 2011 This policy guides our work with congregations that store records in the denominational archives It includes lists of suggested materials to send to us for both active and closing congregations Heritage Preservation A Resource Book for Congregations by David A Haury 1993 Although somewhat dated Haury s book remains a

    Original URL path: http://mennoniteusa.org/resource/guides-for-conference-and-congregational-archives/ (2016-02-16)
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  • Heritage Sunday Worship Resources – Mennonite Church USA
    Mennonite Church USA Heritage Sunday Worship Resources Heritage Sunday Worship Resources Posted on March 16 2015 On the last Sunday of October Mennonite Church USA congregations observe Heritage Sunday Heritage Sunday is a day set aside to mark the people and events that mark the church s historical importance The materials we offer can be used in a worship service to help focus a congregation s attention on the faith of others who came before These materials also reach out to people who do not share this history but are interested in thinking more deeply about issues of faith and obedience to God s call Heritage Sunday 2014 Youth in the Mennonite Church Heritage Sunday 2013 The Gifts of Women Heritage Sunday 2012 Sharpening Convictions Not Swords Heritage Sunday 2009 The Communion of Saints Heritage Sunday 2008 We Are Witnesses Heritage Sunday 2007 16th Century Anabaptists and the Bible Heritage Sunday 2006 Ambassadors Yesterday and Today Heritage Sunday 2005 Toward a Healing of the Ruptures of the Past Heritage Sunday 2004 This Is a Day of New Beginnings Heritage Sunday 2002 A Brother s Love Heritage Sunday 2001 The Lord Stood by Us and Gave Us Strength Heritage Sunday 2000

    Original URL path: http://mennoniteusa.org/resource/heritage-sunday-worship-resources/ (2016-02-16)
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  • Ministry Transitions–Candidate Packet – Mennonite Church USA
    Are What We Do What We Believe Find a Church Contact MENU Mennonite Church USA Resources Home Resources Leadership Development Ministry Transitions Candidate Packet Ministry Transitions Candidate Packet Posted on March 13 2015 Instructions for Candidate Ministry Transition Packet When You Seek a Place for Ministry Ministerial Leadership Information MLI Inquiry form To begin the MLI process complete and submit this online inquiry form and you should receive an email within a few days letting you know that a login and password are being sent to you which will enable you to access the online MLI We encourage you to contact your Area Conference Minister to let them know of your interest If you have any questions about this form contact MLIInquiries mennoniteusa org If you are currently a Mennonite pastor with a credential the MLI is accessed through MennoData the ministerial registration database Sign in to www mennodata org with your login and password If you have forgotten or misplaced your login information email bethh mennoniteusa org Sample Covenant of Understanding Current Salary Benefits and Reimbursement Guidelines The Search Committee Interview Guide The Candidate Version Hiring A Minister Responsible For Youth Ministry Categories About Mennonite Church USA Christian Formation

    Original URL path: http://mennoniteusa.org/resource/ministry-transitions-candidate-packet/ (2016-02-16)
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