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  • 1 - Central Desktop: An Online Tool Used to Collaborate and Manage Projects. - Going Virtual: Online Tools for Project Management
    or meeting cancellations You can also see an at a glance list of who is a member of the project so you can send emails or instant messages if they are online You can also send invitations to a web meeting or Skype conference call The Files Discussions tab provides access to all of your project files The Files Discussions tab provides access to all of the project files You can quickly access files through the search bar and tree structure of the files which is similar to a Windows structure Documents are displayed with multiple variables including title status modification date or owner Documents can be checked out to maintain version control and all historical versions are stored for reference Project files are stored in one easy to access location You need Adobe Flash Player to view some content on this site Document version control is essential to any project management tool When working with multiple partners document version control is essential There are many ways to handle version control including tracking comments document status alerts and storing historical versions Specific types of documents should be used when multiple partners are working on the same documents For Central Desktop these are known as online documents which are like a wiki or editable webpage With these online documents you can choose to see a snapshot of all previous versions including a percentage by which each version has changed you can view versions side by side or you can merge versions to view the changes Document version control reduces time and effort You need Adobe Flash Player to view some content on this site The My Tasks tab is a single source for access to all tasks associated with a project The My Tasks tab allows you to create a task organize tasks into folders check tasks complete attach tasks to milestones and more You can assign a new task to one or multiple people notify assignees via email make the task recurring assign a due date and set the priority After a task is created you can edit the task move the task to a different milestone request an update from the person that it is assigned to add comments or delete the task Milestones allow you to track progress of several tasks at a glance Within a project there may be several milestones and within each milestone there are several tasks You can assign responsibility for a milestone to a certain person and track the progress Central Desktop will tell you how much of the milestone is complete based on how many of the tasks assigned to that milestone have been finished This allows you to observe a larger picture of the progress versus looking through individual tasks The Calendar and Reports tabs track several activities in a single location for easy review Other Central Desktop features include Calendar and Reports The calendar view provides a visual representation of all the project activities These are color coded for ease

    Original URL path: http://www.strengtheningnonprofits.org/resources/e-learning/online/projectmanagement/default.aspx?chp=1 (2016-02-12)
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  • 2 - ProjectSpaces: Another Tool for Online Collaboration and Project Management. - Going Virtual: Online Tools for Project Management
    Central Desktop and ProjectSpaces is that ProjectSpaces provides more deliberate space for discussions and blogs showing the latest blog posts right on the homepage The ProjectSpaces homepage is a simple one page view to access all highlights of a project The Files tab provides access to all of your project files The Files tab provides access to all the files across all projects You can access specific project files via a simple drop down menu The file folder structure is similar to that of Microsoft Windows A feature unique to ProjectSpaces is the file management document tagging Tagging a file allows you to keep it in multiple folders as appropriate As changes are made in one location changes will automatically carry over to copies in any other folder Similar to Central Desktop you can subscribe to a document and automatically be alerted whenever a new version of the document is posted or when changes or modifications have been made ProjectSpaces also offers document version control In ProjectSpaces collaborative documents are called shared documents This document type is ideal when several users need to access a single file from multiple locations As with Central Desktop ProjectSpaces allows you to check out a document so that only one person can edit it at a time One of the benefits of the document management feature in ProjectSpaces is that for any document you can go back to an earlier version if a more recent version contains changes that are not to your liking At the bottom of the page you can also add comments that are date and time stamped Document management will result in efficient project management You need Adobe Flash Player to view some content on this site ProjectSpaces offers a live helpdesk but its interface is unrefined ProjectSpaces is not

    Original URL path: http://www.strengtheningnonprofits.org/resources/e-learning/online/projectmanagement/default.aspx?chp=2 (2016-02-12)
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  • 3 - Basecamp: Another Project Management Tool Available Online. - Going Virtual: Online Tools for Project Management
    and To dos tabs offer an overview of milestones and tasks Basecamp s dashboard is very similar to the homepages of Central Desktop and ProjectSpaces Similar features include upcoming tasks and milestones calendars and overdue items One of the unique features of Basecamp is that it allows you to track the amount of time it takes to complete each task Time tracking can be useful for recording volunteer time or estimating future project timelines Basecamp s Dashboard and To dos tabs offer similar features and time tracking You need Adobe Flash Player to view some content on this site Basecamp s time tracking feature is helpful but storage space is limited Basecamp has no free option but any price point allows for an unlimited number of users and the storage space available per dollar is considerably more generous than that of the other two tools Similar to the other tools the security level of this tool is rated high and the administrative and user skills are comparable to those of Central Desktop and ProjectSpaces The benefits and key features that differentiate Basecamp from the other two tools are time tracking and the ability to integrate project information with the Highrise

    Original URL path: http://www.strengtheningnonprofits.org/resources/e-learning/online/projectmanagement/default.aspx?chp=3 (2016-02-12)
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  • 4 - Next Steps for Selecting and Implementing New Technologies - Going Virtual: Online Tools for Project Management
    to indentify and understand the needs of the people who will use it These people include your volunteers or partners Also identify anyone else who is going to be impacted by your decision such as the consultants clients or even the board of directors These people are your key stakeholders To help you understand the needs of the key stakeholders pull together a focus group or conduct surveys Estimate the time that should be dedicated to this step based on the number of people impacted the processes affected and the overall business impact Free web based tools such as Google Docs allow you to create and analyze a survey online Next prioritize the organization s needs Think about what is most important and what the biggest pain points are in your organization and how technology can address them Finally you will want to identify your budget Several tools are either free or low cost however the amount of time it can take you to set up and run the tool can actually make the tool more expensive than some of the tools that have a subscription cost Review the comparison tables that provide guidance on time required for each tool Compare and prioritize features and conduct a pilot test Let your needs drive what kind of functionality you require A common pitfall is to choose the tool with the most features however this may not be the best choice for your organization Once you ve identified your needs take the time to compare the features that meet those needs You can begin by using the comparison table and report card provided in the overview chapter Build upon these tools and adjust them for your organization Determine if you can get a free test drive of the product Ask end users to be involved Their involvement will result in highly applicable feedback Additionally you will be able to rely on them to help train the rest of the team or speak about their positive experience with the tool Effectively prepare for and address change management Once a tool is chosen and the adoption phase begins you will need to involve key stakeholders in the beginning to help manage the change Many players are involved so you must identify and mitigate possible risks including refusal to adopt the tool or volunteers and partners not showing up Evaluating risk includes identifying the likelihood of an event occurring and the resulting negative impact Next think about how to communicate the decision to implement a new technology and how to get people involved What are you going to say to your stakeholders How will you communicate Is it going to be a series of emails is it going to be in a meeting or is it going to be in a newsletter Finally who is going to be rolling this out and who can answer questions This is where your end user pilot advocates will come into play Also you can identify people whom you

    Original URL path: http://www.strengtheningnonprofits.org/resources/e-learning/online/projectmanagement/default.aspx?chp=4 (2016-02-12)
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  • Summary - Going Virtual: Online Tools for Project Management
    and managing resources to successfully complete specific project goals and objectives Web based tools can provide a structured environment to successfully handle the needs of a highly collaborative project such as remote access of files document version control task and milestone tracking and having a centralized location for team discussion Project management tools should be web based low cost and require no programming or advanced skills Comparing these features as well as many others will help to ensure your goals are met Central Desktop ProjectSpaces and Basecamp are three web based project management tools available today Here is a summary of the three project management tools discussed in this training Central Desktop A glossy project management tool with benefits that include secure logon and easily managed tasks and documents Cost is a limitation for projects that need large storage space ProjectSpaces Similar to Central Desktop with the added benefit of live helpdesk support ProjectSpaces has the key features necessary to organize a project without the polished look of some of the other tools available Basecamp Many consistent features with the other tools reviewed but has the ability to track time for each task It is also able to integrate into

    Original URL path: http://www.strengtheningnonprofits.org/resources/e-learning/online/projectmanagement/default.aspx?chp=5 (2016-02-12)
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  • Online Tools for Web 2.0 Fundraising
    managing a web fundraising tool One of the site s main offerings is a charity badge or a widget that supporters can post elsewhere on the web The badge links users back to a personal donation page and can be placed in emails on blogs or on other websites Network for Good allows supporters to create a simple fundraising campaign Network for Good is simple there s no organizational registration necessary and a user can create a fundraising campaign in under 10 minutes The site offers some basic tools that make fundraising easy First a Donate Now button can be placed on your page which gives users one place to click to make a donation An Email Now button offers an easy outreach tool for contacting supporters The site also features a section called Fundraising123 which has training and webinars to help you learn how to effectively raise money Network for Good is also connected to GuideStar a database of all registered nonprofits that draws info directly from the IRS As long as your organization s information is up to date with the IRS supporters will be able to search for and find you on Network for Good and send donations directly to your group Charity badges are customizable widgets that share information and collect donations Charity badges are fundraising widgets that users can create on Network for Good The badges share basic information about a cause using one image 250 characters of text and a video Badges allow users to personalize their cause and explain why it s important to them For example if someone wants to raise money for cancer research because they have been directly affected by the disease they could post a picture of themselves or a loved one instead of a generic logo for a cancer research organization People are 100 times more likely to donate to a cause when they know the person who s asking them for a donation and a personalized message can help boost those odds Once you ve created your badge by walking through the steps on Network for Good s site you can post it elsewhere on the web by using an HTML code You can paste this code into emails Evites web invitations MySpace pages or anywhere else that accepts HTML You ll also be provided with a unique URL a unique web address for your badge You can paste this link into emails onto Facebook etc By clicking on it users will be taken to a site that has only your charity badge on it The badge also tracks donations and number of donors in real time Report card Network for Good is low cost and easy to use but limited in the tools it offers Network for Good offers many features we haven t touched on in this tutorial so take some time to explore the site and see how it can work for your specific organization Overall Network for Good is low cost it has only a 4 75 administrative fee just as Facebook does and the Donate Now button is free for your website Charity widgets are easy for any user to create The drawbacks A user may feel limited by how much they can use the charity badge if they don t have a website or blog on which to post it Additionally an organization is not able to monitor the progress of the campaign Explore Network for Good by clicking here http www1 networkforgood org CHAPTER 4 AlumniFidelity AlumniFidelity has helped hundreds of fundraising campaigns raise a combined total of over one million dollars The site s original purpose was to help schools increase alumni donations Nonprofit supporters can also use the site to raise funds for campaigns or events AlumniFidelity is a more sophisticated tool that offers lots of customization AlumniFidelity s fundraising pages are perfect for events like an annual campaign The pages are often used with charity runs and walks They offer more customization and personalization options than Facebook or Network for Good so you can really get your organization s branding out there AlumniFidelity will help an organization set up a page but it does take about a week A 7 0 7 5 fee on all donations covers administrative costs After you have registered your organization on AlumniFidelity supporters can create a page to fundraise for you Your supporters can personalize a text description or you can require them to use standard text issued by your organization though this is discouraged Supporters can add pictures or a video of their own or from the organization They can give their page a title and the organization can add the organization s logo and change the page colors to match the logo In the example above the woman is raising funds for the Arthritis Foundation and has titled her page One Joint at a Time She has added a picture of herself a description of why the cause is important to her and a YouTube video created by the Arthritis Foundation AlumniFidelity makes it easy to gather donations and gives fundraisers lots of control In terms of the page s look you ll see a Donate button without having to scroll down at all which makes it easily accessible to page viewers Above the Donate button are two others Spread the Word which allows you to email the page to friends and Start a New Fundraising Campaign which lets a user set up his or her own page Finally the Manage Your Appeals section is a great way to organize your email contacts and manage your communications The system tells you the last time you reached out to each potential donor Once someone has made a donation the system reminds you to send them a thank you email and tracks who has already been thanked Report card AlumniFidelity has higher fees and takes longer to set up but offers great opportunity for customization AlumniFidelity s processing fees of 7

    Original URL path: http://www.strengtheningnonprofits.org/resources/e-learning/online/webfundraising/Print.aspx (2016-02-12)
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  • Interactivites
    really tough to get through click the chapter title on the tabs above for additional instruction Overview None Getting Started The report card and comparison table will help you identify the right tool The report card and comparison table will help you identify the right tool Download the Report Card Comparison Text version of audio here Causes on Facebook This walkthrough illustrates the basic features of Facebook Causes This walkthrough illustrates the basic features of Facebook Causes Text version of audio here Facebook Causes help publicize your group but aren t the best way to collect donations Facebook Causes help publicize your group but aren t the best way to collect donations Text version of audio here Network For Good These tips can help you create a successful charity badge These tips can help you create a successful charity badge Text version of audio here Network for Good is low cost but fairly limited in features Network for Good is low cost but fairly limited in features Text version of audio here AlumniFidelity Explore the Manage Your Appeals feature Explore the Manage Your Appeals feature Text version of audio here AlumniFidelity has higher fees but is very customizable AlumniFidelity has

    Original URL path: http://www.strengtheningnonprofits.org/resources/e-learning/online/webfundraising/Interactivities.aspx?chp=99 (2016-02-12)
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  • Interactivites
    hear the overview and pause at any time by pressing the Pause button on the bottom left of the player The buttons at the bottom right of the player allow you to control the volume and shift the video to full screen On Screen Text Below the player you will find on screen text This includes the detailed information you will need to know in order to meet learning objectives

    Original URL path: http://www.strengtheningnonprofits.org/resources/e-learning/online/webfundraising/Help.aspx?chp=99 (2016-02-12)
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