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  • SIMPLE - Implementation Phases
    Effective Implementation Implementation Phases Basic Principles Outputs Required Achievable Program Implementation Priority Effective Data Collection Data Capture Opportunities Implementation Risks Quick Wins Resourcing the AM Program Funding the Implementation Program Implementation Phase Activities Asset Management for Small Utilities Interactive Training Practitioner Contents GASB 34 The 10 Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Effective Implementation Implementation Phases This topic

    Original URL path: http://simple.werf.org/Books/Contents/Effective-Implementation/Implementation-Phases (2016-05-01)
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  • SIMPLE - Implementation Phase Activities
    was in place and that no verification would be undertaken Based on the fact they were being paid on completion they rushed through the work in a short time using estimates and often without visiting or siting the asset A small verification sample identified that over 85 of the asset information was false and a decision was easily made to abandon this and organize for new data to be collected Example Two A municipal authority had data loaded into their asset management system using a contracted data collector This contractor had taken meticulous care in the collection of attribute data which had been properly audited and had proven to be very high quality However the collection of condition data was not subjected to the same rigorous review or audit and the standard of data capture fell in the later stages of the work In this case the organization concluded that they would revise their next condition assessment program to set the dubious data area as the initial program They were able to quickly overcome this condition data deficiency as part of their normal cyclic condition assessment process Pilot AMP Implementation Program This stage involves the development of a detailed asset management plan pilot implementation program to evaluate asset management on a small scale before the organization begins to implement a system wide asset management system The pilot stage covers Identify and determine pilot program sites and specific assets involved Confirm data capture requirements and commence data assemblage Determine asset Identification units MMI Classifications codes Attribute details to be collected for pilot program confirm priority levels Develop detailed task program for the pilot programs including Tasks activities required Experience skills required Estimated time needed Connectivity of tasks Key timeframe and milestone outputs expected Assess the available resources ability to complete tasks Decide on most appropriate resource allocations and method of management for pilot program including Overall project management Asset management co ordination Data collection inputting and transfers Quality assurance Product testing and handover Training Set up most appropriate management structure Develop necessary asset management works programs and contract documents If Data Collection is Contracted Out Complete detailed specification for data collection including Assemble examples of all available data sources Outline the scope of work List detailed outputs required with a detailed example Determine delivery schedule for draft partial submittal Determine delivery schedule for final submittal Develop contract schedules Complete standard terms and conditions Get approval of contract documentation and proposed timetable Call potential bidders Evaluate bidders complete bid evaluation report and recommendations Gain approval Accept completed contract Monitor and review data collection works throughout contract Meet with contractor to review agency comments on draft data submittal Complete final product evaluation and handover commissioning procedures Train staff in the use of the completed system Project Management Activities Complete resource allocation plan for detailed task lists Complete work instructions contracts to complete the necessary tasks Complete detailed QA processes for monitoring individual outputs Set up project review reporting program milestones etc Complete project

    Original URL path: http://simple.werf.org/Books/Contents/Effective-Implementation/Implementation-Phase-Activities (2016-05-01)
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  • SIMPLE - Effective Implementation
    How to Subscribe How Can Asset Management Help Me Project Background How to use SIMPLE What is SIMPLE Getting Started Pathways to Asset Management Effective Implementation Implementation Phases Implementation Phase Activities Asset Management for Small Utilities Interactive Training Practitioner Contents GASB 34 The 10 Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Effective Implementation This topic covers the following areas

    Original URL path: http://simple.werf.org/CMSPages/PortalTemplate.aspx?aliaspath=%2fBooks%2fContents%2fEffective-Implementation (2016-05-01)
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  • SIMPLE - Overview
    Asset Management relate to Strategic Planning What is the Asset Management Process Step 1 How Do I Inventory My Assets Step 2 How Do I Prioritize My Assets Step 3 How Do I Plan for the Future Step 4 How Do I Carry Out This Plan Step 5 What Should I Do Next Worksheets Appendices Interactive Training Practitioner Contents GASB 34 The 10 Steps to Asset Management Asset Management Guidelines

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities/Overview (2016-05-01)
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  • SIMPLE - Step 1 – How Do I Inventory My Assets?
    Do I Prioritize My Assets Step 3 How Do I Plan for the Future Step 4 How Do I Carry Out This Plan Step 5 What Should I Do Next Worksheets Appendices Interactive Training Practitioner Contents GASB 34 The 10 Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Step 1 How Do I Inventory My Assets This topic covers the following areas Worksheet Introduction Instructions for the Worksheet Example Worksheet Before you can manage your assets you need to know what you have what condition it is in and how much longer you expect it to last To complete an inventory list all your assets and collect the following information for each Condition Age Service history Useful life The worksheet will help you develop an asset inventory and keep track of important information Detailed instructions are provided You may want to keep track of your assets on a computer spreadsheet or use custom software Inventorying your assets can be an intensive job Get the best information that you can but don t get bogged down in this step and use estimates where needed If you

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities/Step-1---How-Do-I-Inventory-My-Assets- (2016-05-01)
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  • SIMPLE - Step 2 – How Do I Prioritize My Assets?
    What Should I Do Next Worksheets Appendices Interactive Training Practitioner Contents GASB 34 The 10 Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Step 2 How Do I Prioritize My Assets This topic covers the following areas An Example Prioritization Scheme Worksheet Introduction Instructions for the Worksheet Example Worksheet Once you have inventoried your assets your next step will be to prioritize your assets based on their importance to your system Prioritization means ranking your system s assets to help you decide how to allocate resources Factors involved in prioritization include How soon will you have to replace an asset its remaining useful life How important the asset is to the provision of safe drinking water its impact on public health How important the asset is to the operation of the system can other assets do the same job A water system is often one of many responsibilities of a community or municipality Other factors can influence which water system projects are funded and when they are completed For example in many small communities distribution system rehabilitation and replacement is tied to the road repair

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities/Step-2---How-Do-I-Prioritize-My-Assets- (2016-05-01)
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  • SIMPLE - Step 3 – How Do I Plan for the Future?
    Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Step 3 How Do I Plan for the Future This topic covers the following areas Introduction to the Required Reserve Worksheet Worksheet Instructions Example Worksheet Now that you have prioritized your assets you will have to determine how much it will cost to rehabilitate and replace them as they deteriorate To properly protect public health and deliver safe water you need to rehabilitate and replace your assets in addition to operating your water system Many systems will need considerable lead time to budget and gather the necessary funds By developing an asset management plan you will be able to allocate your resources in the most efficient way The Required Reserve Worksheet will lead you through the steps necessary to determine how much money you need to put in reserve each year for the next five years to fund your highest priority activities This reserve should be protected from other use The worksheet will give you an idea of how much money you should set aside to fund your reserve account this year Changes in your system s finances and costs of new assets can change from year to year It is important that you update this worksheet every year This will ensure that you have enough reserves to cover necessary rehabilitations and improvements This worksheet only helps account for additional funds you will need to rehabilitate or replace your assets Standard O M costs e g chemicals for disinfection are not included in the calculations on this worksheet Remember that while the total reserves needed each year may at first seem overwhelming it is easier to put aside 500 a year to replace a storage tank than to pay 20 000 to replace

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities/Step-3---How-Do-I-Plan-for-the-Future- (2016-05-01)
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  • SIMPLE - Step 4 – How Do I Carry Out This Plan?
    10 Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Step 4 How Do I Carry Out This Plan This topic covers the following areas Budgeting Worksheet Introduction Budgeting Worksheet Instructions Example Budgeting Worksheet In the previous section you may have discovered that you should be reserving additional money every year to cover the cost of rehabilitating and replacing your assets Preparing a financial forecast by estimating how much revenue you expect for the next five years will help you determine if you will need to supplement your revenues to carry out your asset management plan If you don t already have a five year forecast the Budgeting Worksheet will help you complete this task In addition to increase or more efficiently use your revenues to operate and maintain your system and carry out your asset management plan you can Create additional reserve accounts Reserve all or some of the money you will need in a protected capital improvement reserve account and create an emergency account to fund unexpected repairs and replacements You may be restricted in how much money can be placed in reserve accounts Check with your state or tribal coordinator for more information Form partnerships Working with other water systems may allow you to lower costs simplify management and continue to provide your customers with safe drinking water Consider increasing rates Alternatively consider assessing a flat fee for infrastructure improvements or funding of a reserve account Check with your state for rate setting information Apply for financial assistance Banks and government agencies can provide funds for infrastructure projects such as treatment facilities distribution lines and water source development If you do not have enough funds to pay for needed capital improvements you can

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities/Step-4---How-Do-I-Carry-Out-This-Plan- (2016-05-01)
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