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  • SIMPLE - Step 5 – What Should I Do Next?
    Practitioner Contents GASB 34 The 10 Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Step 5 What Should I Do Next Once you have inventoried and prioritized your assets determined how much money you will need to set aside each year to fund the rehabilitation and replacement of your assets and explored funding options for your water system you can use your asset management plan to help plan your water system s future You will have a good picture of when you will need to replace your assets and how much money you will need to fund those replacements and continue to deliver safe and secure drinking water to your customers Remember that the worksheets should be reviewed revised and updated annually Your asset management plan should help you shape your system s operations and should change as your priorities change Current information in the worksheets provides a better picture of your system s position and better prepares you to meet your water system s future needs Taken in tandem with the strategic planning tools available in EPA s Strategic Planning STEP Guide EPA 816

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  • SIMPLE - Worksheets
    I Plan for the Future Step 4 How Do I Carry Out This Plan Step 5 What Should I Do Next Worksheets Appendices Interactive Training Practitioner Contents GASB 34 The 10 Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Worksheets Worksheets for Step 1 How do I inventory my assets System Inventory Worksheet example System

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  • SIMPLE - Appendices
    I Plan for the Future Step 4 How Do I Carry Out This Plan Step 5 What Should I Do Next Worksheets Appendices Sources of Financial Assistance to Drinking Water Systems Introduction to GASB 34 Sources for More Information on Asset Management Safe Drinking Water Act Primacy Agencies Tribal Contacts Other STEP Guide Documents Interactive Training Practitioner Contents GASB 34 The 10 Steps to Asset Management Asset Management Guidelines Develop

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  • SIMPLE - Asset Management for Small Utilities
    Assets Step 2 How Do I Prioritize My Assets Step 3 How Do I Plan for the Future Step 4 How Do I Carry Out This Plan Step 5 What Should I Do Next Worksheets Appendices Interactive Training Practitioner Contents GASB 34 The 10 Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities This topic covers

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  • SIMPLE - Glossary - B
    benchmark used here is the range and level of best practices actually incorporated into the organization Source B2 Benefit Cost Analysis BCA A technique for the evaluation of projects where all benefits and costs both direct and indirect community wide as well as organizational are considered Where possible all benefits and costs should be quantified in financial terms Where this is not possible the benefits and costs should be quantified in non financial terms or described so as to identify the impact of the benefit or cost Source T2 Benefit Cost Ratio BCR The sum of the present values of all benefits including residual value if any over the facility life cycle divided by the sum of the present values of all costs Simply it is discounted benefits divided by discounted costs The ratio needs to be 1 or greater for the project to proceed meaning that the benefits exceed the costs However it is not an ideal decision support tool as the ratio may vary by treating costs as negative benefits or vice versa Source T2 Best Appropriate Practice BAP Best Appropriate Practice for an organization is that goal of excellence in Total Asset Management Planning the organization can realistically hope to achieve over time bearing in mind existing and ongoing organizational resource constraints This target differs from the concept of world s best practice in that Best Appropriate Practice is defined by analysis of costs and benefits achievable to the organization given its operating context Source Roger Byrne GHD Best Practice The co operative way in which firms and their employees undertake business activities in all key processes leadership planning customers suppliers community relations production and supply of products and services and the use of benchmarking These practices when effectively linked together can be expected to lead to sustainable world class outcomes in quality and customer service flexibility timeliness innovation cost and competitiveness Source A1 Bid A formal offer made in writing to execute works or provide goods or services for a stated price and specified terms Source G3 An offer to do work based on bid documents and comprising a bided amount returnable schedules and correspondence received from a bider Source N1 Breakdown A failure or malfunction of or damage to an asset facility piece of equipment machine or component leading to loss of or diminished function service health and safety or security requiring to be made good within a predetermined time frame Source D1 Breakdown Maintenance Those activities which are associated with the repair or servicing of site features buildings and plant or equipment which have become inoperable or unusable because of the failure of component parts Source D1 Budget An outline of the priorities and plans for the coming year expressed in terms of financial information and non financial performance information Governmental budgets serve three purposes 1 to set public policy 2 to act as a legislative control on taxing and spending by the executive branch and 3 to serve as a financial planning tool

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  • SIMPLE - Glossary - C
    delivery need Source N1 Condition Assessment A technical assessment of an asset based on a physical inspection for the purpose of determining its condition and remaining useful life relative to a defined standard Source S2 Condition Based Preventative Maintenance Preventive maintenance initiated as a result of knowledge of an item from routine or continuous checking Source L1 Confidence Level Rating A rating of how much confidence can be placed in decisions made about asset management For each of 15 quality elements in an organization eg understanding the existing standards of service the process and the quality of data are assessed as a percentage of best appropriate practice The average of the two percentages is calculated to give the confidence level rating More information Consequence The outcome of an event or situation expressed qualitatively or quantitatively being a loss injury disadvantage or gain Source S2 AS NZS 4360 1999 Construction The process of erection installation fabrication assembly and commissioning of building or civil components at the permanent site of the facility by the Contractor Source N1 The process of erecting a structure or assembling materials generally synonymous with building Source G3 The medium in which a building is built e g concrete construction steel construction timber construction Source G3 Construction Manager A person or organization engaged by the Principal to co ordinate and manage the construction site and pay the trade contractors as agent for and on behalf of the Principal Source G2 A generic term A person or organization managing construction activities in whole or in part on behalf of one of the parties to a construction contract The role of the construction manager will vary between parties to a contract e g Principal contractor or subcontractor Source S2 Contract The written documents agreed to and legally binding between the Principal and the Contractor which detail the requirements and conditions that are to be met to complete the work successfully The terms of agreement are usually set out in writing and specific legal obligations are created by the signing of the contract Source A4 Contract Administration The administration of a contract including the selection of the successful bider and use of agreed procedures to ensure that contractual obligations are fulfilled throughout the period of the contract Source G3 The administration of a contract following the appointment of the successful bider Includes the use of agreed procedures to ensure that contractual obligations are fulfilled throughout the period of the contract but does not involve bid evaluation Source L1 Contract Administrator A generic term A person or organization undertaking duties relating to contract administration for or on behalf of one of the parties to a contract The duties may vary with the individual Source N1 Contract Documents Those things agreed by the parties to a contract as representing the basis of the contract and its execution They generally include the bid documents with the exception of the bid conditions the bided documents as accepted and any contract related document issued by one

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  • SIMPLE - Glossary - D
    Important factors that influence demand from customers such as demographic changes in customer base growth aging infrastructure key stakeholders state and nature of economy pending or proposed changes in regulations etc Demand Management The active intervention by a service provider at any stage of the service delivery cycle for the purposes of influencing the demand for the service within financial social and political constraints Source P1 Demand Side Management DSM The activities involved in managing the demand for our assets both strategically and operationally e g load shedding Depreciation Economic Depreciation in an economic sense is the same as the asset consumption In effect it relates to the decrease in the value of a capital asset due to use wear and tear physical degradation obsolescence through technological or market changes ageing or any other cause that reduces its useful economic life or due to obsolescence through technological or market changes The notional amount of money involved in the decrease in value is regarded as a cost Sources G1 A4 Depreciation Financial An accounting practice that aims to distribute the cost or other basic value of tangible assets less salvage value if any over the estimated useful life of the assets in a systematic manner Source G1 Depreciated Optimized Replacement Cost Calculated on the gross replacement cost of modern equivalent assets adjusted for over design over capacity and redundant assets less an appropriate allowance for depreciation Source G1 Deprival Value The cost to an entity if it were deprived of an asset and was required to continue to provide services and or goods or deliver programs without the use of that asset Assets are valued at an amount that represents the entire loss that might be expected to be incurred if the entity were deprived of the service potential or future economic benefits of these assets at the reporting date Deprival value may also represent an opportunity value i e the cost avoided as a result of having control of an asset Sources G1 A4 Design Life The proposed life of the asset determined as part of the design process It becomes an input into the design criteria Source G1 Detection In an FMECA process detection is an assessment of the likelihood that the current controls design and process will detect the cause of the Failure Mode or the Failure Mode itself thus preventing it from reaching the customer Source A4 Deterioration Rate The rate at which an asset approaches failure Source A4 Digital Mapping The process of acquisition capture transformation and presentation of spatial data held in digital form Source G1 Digitizing The process of converting analogue graphic maps and other sources to a computer readable format Source G1 Direct Cost A cost item that can be traced specifically to an output in an economically feasible way Source G1 Discounted Cash Flow The current value in today s value of all future cash flows to be generated by a development project Source T4 Discount Factor A percentage rate used to

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  • SIMPLE - Glossary - E
    quality and level while maintaining input resource levels Source A4 The extent to which an activity satisfies the purpose for which it was established This can be assessed by comparing the activity outcomes with actual achievements Source N1 Efficiency The relationship between the result achieved and the resources used Source S2 AS NZS ISO 9000 2000 Maintaining output quality and level while decreasing input resource levels Source A4 A measure of resource commitment to the activity per unit of output from the activity After the fact this can be assessed by comparing resource input against actual output Source N1 Emergency Corrective Maintenance Corrective maintenance that should be initiated immediately upon detection e g for reasons of health safety or security Source G1 Eminent Domain The enforced purchase by a statutory authority under powers bestowed by legislation of all or part of a property from an owner who does not wish to sell such as for road construction or road widening also called resumption Source I2 Energy Audit The determination of actual energy use and potential energy savings in an installation process or energy using system It usually involves a periodic survey measurement examination analysis and reporting of results Source A4 Energy Management Program EMP A process for setting up and running a program for the management of energy use including the operations audits performance targets and monitoring of results Source A4 Environmental Impact Appraisal An environmental review supporting a negative declaration i e the action is not a major Federal State or private sector action significantly affecting the environment It describes a proposed EPA action its expected environmental impact and the basis for the conclusion that no significant impact is anticipated Source A4 Environmental Impact Statement A document required by Federal and or State legislation for major projects or proposals

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