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  • SIMPLE - Instructions for the Worksheet
    Worksheet This section presents instructions for completing the System Inventory Worksheet Step 1 Enter the date Circle whether you are completing or updating the worksheet and fill in the date You should update this worksheet at least once a year You can either make minor adjustments to the worksheet as the condition of your assets change or start a new worksheet each year Step 2 Identify your assets Write in each of your system s assets Be as specific as possible by providing location manufacturer or some other identifier for each asset List separately assets made of different materials or installed at different times For example you might list a section of your distribution system as 10 inch PVC on Main St You can make a copy of this worksheet if you need more room to list assets Step 3 Fill in expected useful life Use the manufacturer s recommendation to enter the expected useful life for each asset Step 4 Describe assets condition Briefly describe the condition of each asset Focus especially on conditions that may influence the useful life for example rust or broken parts Step 5 Describe service history Briefly describe the service history of each asset Include routine maintenance activities as well as any repairs and rehabilitations List how often you have made repairs and rehabilitations Step 6 Estimate the adjusted useful life for each asset Using the Expected Useful Life step 3 as a guide estimate the adjusted useful life for each of your assets by considering its current condition step 4 and its service history step 5 If your asset is in poor condition has not been properly maintained or faces other challenges poor water or soil quality excessive use etc then the adjusted useful life is likely to be less than the lower

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities/Step-1---How-Do-I-Inventory-My-Assets-/Instructions-for-the-Worksheet (2016-05-01)
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  • SIMPLE - Example Worksheet
    Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Step 1 How Do I Inventory My Assets Example Worksheet The text in this topic relates to the Example System Inventory Worksheet A small municipally owned water system serving 750 service connections has decided to develop an asset management plan A neighboring water system recently negotiated very good interest rates on a loan to fund distribution pipe replacement due in part to their asset management plan This inspired the managers of this system to develop their own asset management plan In addition the municipality plans to begin significant roadwork sometime in the next five years The water system managers have been asked to determine whether any of the pipes under the roads scheduled to be repaired will need to be replaced in that time frame As a first step the system operator develops a list of the system s assets and evaluates the condition of each asset To differentiate the assets the operator includes the year that some of the assets were installed Although he does not have comprehensive information about every asset on the list there is enough information to begin assessing the overall health of the system Note that although the estimated useful life for a chlorinator is 10 years the operator of this system knows that they had to replace their previous chlorinator after only 5 years He adjusts the useful life for the chlorinator from the estimated 10 years to a more conservative 5 years He uses the manufacturers recommendations as the useful life for the hydrants valves and PVC pipes Upon completing the System Inventory Worksheet the system managers notice that they will have to replace a significant number of their assets

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities/Step-1---How-Do-I-Inventory-My-Assets-/Example-Worksheet (2016-05-01)
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  • SIMPLE - Step 1 – How Do I Inventory My Assets?
    Do I Prioritize My Assets Step 3 How Do I Plan for the Future Step 4 How Do I Carry Out This Plan Step 5 What Should I Do Next Worksheets Appendices Interactive Training Practitioner Contents GASB 34 The 10 Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Step 1 How Do I Inventory My Assets This topic covers the following areas Worksheet Introduction Instructions for the Worksheet Example Worksheet Before you can manage your assets you need to know what you have what condition it is in and how much longer you expect it to last To complete an inventory list all your assets and collect the following information for each Condition Age Service history Useful life The worksheet will help you develop an asset inventory and keep track of important information Detailed instructions are provided You may want to keep track of your assets on a computer spreadsheet or use custom software Inventorying your assets can be an intensive job Get the best information that you can but don t get bogged down in this step and use estimates where needed If you

    Original URL path: http://simple.werf.org/CMSPages/PortalTemplate.aspx?aliaspath=%2fBooks%2fContents%2fAsset-Management-for-Small-Utilities%2fStep-1---How-Do-I-Inventory-My-Assets- (2016-05-01)
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  • SIMPLE - An Example Prioritization Scheme
    Out This Plan Step 5 What Should I Do Next Worksheets Appendices Interactive Training Practitioner Contents GASB 34 The 10 Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Step 2 How Do I Prioritize My Assets An Example Prioritization Scheme There is no one correct way to prioritize your assets Most often assets are prioritized

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities/Step-2---How-Do-I-Prioritize-My-Assets-/An-Example-Prioritization-Scheme (2016-05-01)
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  • SIMPLE - Worksheet Introduction
    Example Prioritization Scheme Worksheet Introduction Instructions for the Worksheet Example Worksheet Step 3 How Do I Plan for the Future Step 4 How Do I Carry Out This Plan Step 5 What Should I Do Next Worksheets Appendices Interactive Training Practitioner Contents GASB 34 The 10 Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Step 2 How Do I Prioritize My Assets Worksheet Introduction The Prioritization Worksheet will help you Consider the redundancy and importance of each of your system s assets Prioritize your assets based on their remaining useful life redundancy and importance Things to Keep In Mind Assets with a shorter remaining useful life should have a higher priority as you will have to replace these assets sooner Assets that are more important to your ability to deliver safe water should have a higher priority because your water system relies on these assets to deliver safe water Assets for which there is less redundancy should have a higher priority because your system will have trouble continuing to operate without them The big picture or how your community is planning development is important to

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities/Step-2---How-Do-I-Prioritize-My-Assets-/Worksheet-Introduction (2016-05-01)
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  • SIMPLE - Instructions for the Worksheet
    instructions for completing the Prioritization Worksheet Step 1 Enter the date Circle whether you are completing or updating the worksheet and fill in the date You should update this worksheet at least every year You can either make minor adjustments to the worksheet as your priorities change or problems are addressed or start a new worksheet each year Step 2 List your assets Copy your list of assets from step 2 of the System Inventory Worksheet Step 3 Enter assets remaining useful life For each of your assets copy the remaining useful life from step 8 of the System Inventory Worksheet Step 4 Describe assets importance Briefly describe the importance of each of the assets to the operation of your system and the protection of public health Assets that are required in order to keep the system running are usually more important than those that just make operation more efficient Step 5 Describe assets redundancy Briefly describe the redundancy of each of the assets Are there assets that can do the same job even if they cannot do it as well Step 6 Evaluate assets priority Considering remaining useful life importance redundancy and any other important factors rank your assets

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities/Step-2---How-Do-I-Prioritize-My-Assets-/Instructions-for-the-Worksheet (2016-05-01)
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  • SIMPLE - Example Worksheet
    SAM Practitioner Tools Contents Asset Management for Small Utilities Step 2 How Do I Prioritize My Assets Example Worksheet The text in this topic relates to the Example Prioritization Worksheet Once the water system operator completes the System Inventory Worksheet he begins to work with the system managers to prioritize the assets A number of assets will require attention within the next five years These assets are given the highest priority Even though the chlorinator has a longer remaining useful life than both well pumps and the electrical components the system managers have assigned the chlorinator the highest priority The delivery of safe drinking water and the system s compliance with drinking water regulations depends on the chlorinator The managers have also assigned a high priority to both well pumps and the electrical components of the pumphouse since consistent and adequate water delivery will be in jeopardy if these items are not replaced Deciding whether to assign the chlorinator the pumps or the electrical components a higher priority was a difficult decision as all are integral to the operation of the water system The managers know they will have to replace all of these assets if they expect to continue to provide their customers with safe drinking water By completing the prioritization worksheet however the managers gave themselves some time to properly evaluate the situation collect the necessary resources and replace all critical assets according to a schedule that will work for the system The Prioritization Worksheet also helps the managers forecast future needs and allocate resources The managers are able to inform the municipality that the distribution pipes will not require replacement for another 50 years By not replacing the pipes before the end of their useful lives the funds that might have been allotted to the pipe replacing

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities/Step-2---How-Do-I-Prioritize-My-Assets-/Example-Worksheet (2016-05-01)
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  • SIMPLE - Step 2 – How Do I Prioritize My Assets?
    What Should I Do Next Worksheets Appendices Interactive Training Practitioner Contents GASB 34 The 10 Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Step 2 How Do I Prioritize My Assets This topic covers the following areas An Example Prioritization Scheme Worksheet Introduction Instructions for the Worksheet Example Worksheet Once you have inventoried your assets your next step will be to prioritize your assets based on their importance to your system Prioritization means ranking your system s assets to help you decide how to allocate resources Factors involved in prioritization include How soon will you have to replace an asset its remaining useful life How important the asset is to the provision of safe drinking water its impact on public health How important the asset is to the operation of the system can other assets do the same job A water system is often one of many responsibilities of a community or municipality Other factors can influence which water system projects are funded and when they are completed For example in many small communities distribution system rehabilitation and replacement is tied to the road repair

    Original URL path: http://simple.werf.org/CMSPages/PortalTemplate.aspx?aliaspath=%2fBooks%2fContents%2fAsset-Management-for-Small-Utilities%2fStep-2---How-Do-I-Prioritize-My-Assets- (2016-05-01)
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