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  • SIMPLE - Introduction to the Required Reserve Worksheet
    Should I Do Next Worksheets Appendices Interactive Training Practitioner Contents GASB 34 The 10 Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Step 3 How Do I Plan for the Future Introduction to the Required Reserve Worksheet The Required Reserve Worksheet will help you calculate the amount of money that you will need to set aside every year your annual reserve to pay for the rehabilitation and replacement of your assets Standard Operations Maintenance costs are not included The worksheet asks for the estimated cost of rehabilitation and replacement activities associated with your highest priority assets Remember to gather information on all of the costs associated with rehabilitation and replacement such as equipment purchase installation pilot tests labor charges clean up and disposal of the replaced asset To determine your estimated costs you can Ask local contractors and business for estimated costs Contact equipment manufacturers Talk to neighboring systems about the cost of their rehabilitations or replacements Discuss this with your state tribal or local technical assistance organization This worksheet can be used to estimate your annual reserves for the next five years The worksheet

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities/Step-3---How-Do-I-Plan-for-the-Future-/Introduction-to-the-Required-Reserve-Worksheet (2016-05-01)
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  • SIMPLE - Worksheet Instructions
    presents instructions for completing the Required Reserve Worksheet Step 1 Enter the date Circle whether you are completing or updating the worksheet and fill in the date You should update this worksheet at least once a year You can either make minor adjustments to the worksheet or start a new worksheet each year Step 2 List your prioritized assets List the assets from the Prioritization Worksheet List the assets in order with the highest priority assets lowest number first Step 3 List activities For each asset list the rehabilitation and replacement activities that you expect to perform over the next five years Provide enough detail for each activity so that you can determine the cost of the activity Step 4 Estimate years until action needed For each activity fill in the number of years before you will need to do that task For annual activities enter 1 For replacement activities enter the remaining useful life you estimated in step 8 of the System Inventory Worksheet Step 5 Estimate cost Fill in the expected cost for each activity Make sure to include the complete cost including preparation clean up removal and disposal of any waste If you expect to sell an

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities/Step-3---How-Do-I-Plan-for-the-Future-/Worksheet-Instructions (2016-05-01)
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  • SIMPLE - Example Worksheet
    Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Step 3 How Do I Plan for the Future Example Worksheet The text in this topic refers to the Example Required Reserve Spreadsheet In order to calculate the funds the system will have to set aside each year to pay for the upkeep of its assets the managers complete the Required Reserve Worksheet By inventorying and determining the condition of the system s assets and evaluating when they will need to be replaced the managers realize That while none of the items that require replacement within the next 1 2 years the chlorinator the pumps and the electrical system for the pumphouse is very expensive they will have to set aside approximately 16 000 in the next two years to cover the cost of replacing these assets The replacement of pipes in this system s distribution system is by far the most costly activity for the system It will cost an estimated 302 000 to replace pipes but since this cost can be spread out over 50 years they only need to put aside an additional 6 000 a year every year to

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities/Step-3---How-Do-I-Plan-for-the-Future-/Example-Worksheet (2016-05-01)
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  • SIMPLE - Step 3 – How Do I Plan for the Future?
    Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Step 3 How Do I Plan for the Future This topic covers the following areas Introduction to the Required Reserve Worksheet Worksheet Instructions Example Worksheet Now that you have prioritized your assets you will have to determine how much it will cost to rehabilitate and replace them as they deteriorate To properly protect public health and deliver safe water you need to rehabilitate and replace your assets in addition to operating your water system Many systems will need considerable lead time to budget and gather the necessary funds By developing an asset management plan you will be able to allocate your resources in the most efficient way The Required Reserve Worksheet will lead you through the steps necessary to determine how much money you need to put in reserve each year for the next five years to fund your highest priority activities This reserve should be protected from other use The worksheet will give you an idea of how much money you should set aside to fund your reserve account this year Changes in your system s finances and costs of new assets can change from year to year It is important that you update this worksheet every year This will ensure that you have enough reserves to cover necessary rehabilitations and improvements This worksheet only helps account for additional funds you will need to rehabilitate or replace your assets Standard O M costs e g chemicals for disinfection are not included in the calculations on this worksheet Remember that while the total reserves needed each year may at first seem overwhelming it is easier to put aside 500 a year to replace a storage tank than to pay 20 000 to replace

    Original URL path: http://simple.werf.org/CMSPages/PortalTemplate.aspx?aliaspath=%2fBooks%2fContents%2fAsset-Management-for-Small-Utilities%2fStep-3---How-Do-I-Plan-for-the-Future- (2016-05-01)
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  • SIMPLE - Budgeting Worksheet Introduction
    Assets Step 3 How Do I Plan for the Future Step 4 How Do I Carry Out This Plan Budgeting Worksheet Introduction Budgeting Worksheet Instructions Example Budgeting Worksheet Step 5 What Should I Do Next Worksheets Appendices Interactive Training Practitioner Contents GASB 34 The 10 Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Step 4 How Do I Carry Out This Plan Budgeting Worksheet Introduction The simple five year Budgeting Worksheet will help you quickly determine Your system s annual revenues from fees loans and grants interest from any accounts and other sources of income Your annual expenditures on maintenance utilities salaries and benefits office supplies professional services taxes and loan payments Your net income How much additional funding you will need to continue to operate and maintain your system and replace and repair your assets You should complete the Budgeting Worksheet every year It will allow you to assess your financial situation and properly plan for future needs The budgeting worksheet is intended to help you understand the financial position of your system and forecast any potential shortfalls you may face It will help

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities/Step-4---How-Do-I-Carry-Out-This-Plan-/Budgeting-Worksheet-Introduction (2016-05-01)
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  • SIMPLE - Budgeting Worksheet Instructions
    Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Step 4 How Do I Carry Out This Plan Budgeting Worksheet Instructions This section presents instructions for completing the Budgeting Worksheet Step 1 Enter the date Circle whether you are completing or updating the worksheet and fill in the date You should update this worksheet once a year You can either make minor adjustments to the worksheet or start a new worksheet each year Step 2 List your revenues Fill in your revenues in the lines provided If your system has other sources of income not listed on the worksheet enter them in the Other lines provided Step 3 Calculate total annual revenues Calculate your total revenues by adding all the revenues you listed in the previous step Enter this number in the box marked Total Revenues Do not include funding you expect but have not secured Step 4 List your expenses Fill in your expenses in the lines provided If your system has other expenses not listed on the worksheet enter them in the Other lines provided Step 5 Calculate total expenses Calculate your total expenses by adding all the expenses you listed in the previous step Enter this number in the box marked Total Expenses Step 6 Calculate net income Enter the result of step 3 on the Total Revenues line and the result of step 5 on the Total Expenses line Calculate your net income by subtracting your expenses from your revenues Enter this number on the Net Income line Step 7 Enter your total required reserves Enter your total required reserves from the Required Reserves Worksheet Step 8 Enter your net income Enter the result of step 6 on the Net Income line Step 9 Calculate

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities/Step-4---How-Do-I-Carry-Out-This-Plan-/Budgeting-Worksheet-Instructions (2016-05-01)
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  • SIMPLE - Example Budgeting Worksheet
    I Prioritize My Assets Step 3 How Do I Plan for the Future Step 4 How Do I Carry Out This Plan Budgeting Worksheet Introduction Budgeting Worksheet Instructions Example Budgeting Worksheet Step 5 What Should I Do Next Worksheets Appendices Interactive Training Practitioner Contents GASB 34 The 10 Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Step 4 How Do I Carry Out This Plan Example Budgeting Worksheet The text in this topic relates to the Example Budgeting Worksheet In order to better understand their financial position the managers for the water system must complete the budgeting worksheet Note that almost all of their revenues come from service fees 249 971 of 255 430 in total revenues Most of their expenditures go to pay for maintenance salaries and benefits and chemicals On the surface it would seem that the system is in a fairly good financial situation After expenses it has a net income of 10 358 a year However the system cannot afford the annual 36 399 contribution to its reserve account with its current income If the system does not raise revenues or

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities/Step-4---How-Do-I-Carry-Out-This-Plan-/Example-Budgeting-Worksheet (2016-05-01)
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  • SIMPLE - Step 4 – How Do I Carry Out This Plan?
    10 Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities Step 4 How Do I Carry Out This Plan This topic covers the following areas Budgeting Worksheet Introduction Budgeting Worksheet Instructions Example Budgeting Worksheet In the previous section you may have discovered that you should be reserving additional money every year to cover the cost of rehabilitating and replacing your assets Preparing a financial forecast by estimating how much revenue you expect for the next five years will help you determine if you will need to supplement your revenues to carry out your asset management plan If you don t already have a five year forecast the Budgeting Worksheet will help you complete this task In addition to increase or more efficiently use your revenues to operate and maintain your system and carry out your asset management plan you can Create additional reserve accounts Reserve all or some of the money you will need in a protected capital improvement reserve account and create an emergency account to fund unexpected repairs and replacements You may be restricted in how much money can be placed in reserve accounts Check with your state or tribal coordinator for more information Form partnerships Working with other water systems may allow you to lower costs simplify management and continue to provide your customers with safe drinking water Consider increasing rates Alternatively consider assessing a flat fee for infrastructure improvements or funding of a reserve account Check with your state for rate setting information Apply for financial assistance Banks and government agencies can provide funds for infrastructure projects such as treatment facilities distribution lines and water source development If you do not have enough funds to pay for needed capital improvements you can

    Original URL path: http://simple.werf.org/CMSPages/PortalTemplate.aspx?aliaspath=%2fBooks%2fContents%2fAsset-Management-for-Small-Utilities%2fStep-4---How-Do-I-Carry-Out-This-Plan- (2016-05-01)
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