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  • SIMPLE - Asset Management for Small Utilities
    Assets Step 2 How Do I Prioritize My Assets Step 3 How Do I Plan for the Future Step 4 How Do I Carry Out This Plan Step 5 What Should I Do Next Worksheets Appendices Interactive Training Practitioner Contents GASB 34 The 10 Steps to Asset Management Asset Management Guidelines Develop an Improvement Plan Reports Case Studies SAM Practitioner Tools Contents Asset Management for Small Utilities This topic covers

    Original URL path: http://simple.werf.org/Books/Contents/Asset-Management-for-Small-Utilities (2016-05-01)
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  • SIMPLE - What Level of Asset Management
    helps users to make more informed decisions about implementing asset management and developing a first level asset management plan By applying to become a subscriber of either WERF or WRF users will have access to all the guidelines tools and case studies in the Practitioner level entry Introductory Level The Level 1 SIMPLE web tool is considered to be a basic asset management program learning environment for the NOVICE user someone who has some knowledge not an expert but someone who has been managing assets for a considerable period This tool is available free to anyone through the WERF and WRF web site Users who access this part of SIMPLE will see restricted access to the menu for the Practitioner Level suite of guidelines tools and case studies Practitioner Level This level provides more advanced asset management models and processes using examples and case studies from research of world wide best practices It includes advanced processes and tools to assist users to undertake life cycle modeling and financial planning The Practitioner Level programs will continue to build more specialist advanced modules such as strategic planning maintenance planning reliability centered maintenance and risk assessment Other tools include optimised renewal and life cycle cost analysis whole of business planning budget preparation project and program management asset handover asset rationalization and disposal levels of service and customer consultation surveys To reach this point could take asset managers a considerable period of time This module is being developed to allow continuity of the level of expertise for advanced users so the momentum is not reduced Want to find out your level Simply answer 10 simple questions on our scorecard below and press the Score Me button Scorecard Knowledge Awareness Question No None Little Some Average Good Excellent 1 Have you read the International Infrastructure

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  • SIMPLE - Glossary - B
    benchmark used here is the range and level of best practices actually incorporated into the organization Source B2 Benefit Cost Analysis BCA A technique for the evaluation of projects where all benefits and costs both direct and indirect community wide as well as organizational are considered Where possible all benefits and costs should be quantified in financial terms Where this is not possible the benefits and costs should be quantified in non financial terms or described so as to identify the impact of the benefit or cost Source T2 Benefit Cost Ratio BCR The sum of the present values of all benefits including residual value if any over the facility life cycle divided by the sum of the present values of all costs Simply it is discounted benefits divided by discounted costs The ratio needs to be 1 or greater for the project to proceed meaning that the benefits exceed the costs However it is not an ideal decision support tool as the ratio may vary by treating costs as negative benefits or vice versa Source T2 Best Appropriate Practice BAP Best Appropriate Practice for an organization is that goal of excellence in Total Asset Management Planning the organization can realistically hope to achieve over time bearing in mind existing and ongoing organizational resource constraints This target differs from the concept of world s best practice in that Best Appropriate Practice is defined by analysis of costs and benefits achievable to the organization given its operating context Source Roger Byrne GHD Best Practice The co operative way in which firms and their employees undertake business activities in all key processes leadership planning customers suppliers community relations production and supply of products and services and the use of benchmarking These practices when effectively linked together can be expected to lead to sustainable world class outcomes in quality and customer service flexibility timeliness innovation cost and competitiveness Source A1 Bid A formal offer made in writing to execute works or provide goods or services for a stated price and specified terms Source G3 An offer to do work based on bid documents and comprising a bided amount returnable schedules and correspondence received from a bider Source N1 Breakdown A failure or malfunction of or damage to an asset facility piece of equipment machine or component leading to loss of or diminished function service health and safety or security requiring to be made good within a predetermined time frame Source D1 Breakdown Maintenance Those activities which are associated with the repair or servicing of site features buildings and plant or equipment which have become inoperable or unusable because of the failure of component parts Source D1 Budget An outline of the priorities and plans for the coming year expressed in terms of financial information and non financial performance information Governmental budgets serve three purposes 1 to set public policy 2 to act as a legislative control on taxing and spending by the executive branch and 3 to serve as a financial planning tool

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  • SIMPLE - Glossary - C
    delivery need Source N1 Condition Assessment A technical assessment of an asset based on a physical inspection for the purpose of determining its condition and remaining useful life relative to a defined standard Source S2 Condition Based Preventative Maintenance Preventive maintenance initiated as a result of knowledge of an item from routine or continuous checking Source L1 Confidence Level Rating A rating of how much confidence can be placed in decisions made about asset management For each of 15 quality elements in an organization eg understanding the existing standards of service the process and the quality of data are assessed as a percentage of best appropriate practice The average of the two percentages is calculated to give the confidence level rating More information Consequence The outcome of an event or situation expressed qualitatively or quantitatively being a loss injury disadvantage or gain Source S2 AS NZS 4360 1999 Construction The process of erection installation fabrication assembly and commissioning of building or civil components at the permanent site of the facility by the Contractor Source N1 The process of erecting a structure or assembling materials generally synonymous with building Source G3 The medium in which a building is built e g concrete construction steel construction timber construction Source G3 Construction Manager A person or organization engaged by the Principal to co ordinate and manage the construction site and pay the trade contractors as agent for and on behalf of the Principal Source G2 A generic term A person or organization managing construction activities in whole or in part on behalf of one of the parties to a construction contract The role of the construction manager will vary between parties to a contract e g Principal contractor or subcontractor Source S2 Contract The written documents agreed to and legally binding between the Principal and the Contractor which detail the requirements and conditions that are to be met to complete the work successfully The terms of agreement are usually set out in writing and specific legal obligations are created by the signing of the contract Source A4 Contract Administration The administration of a contract including the selection of the successful bider and use of agreed procedures to ensure that contractual obligations are fulfilled throughout the period of the contract Source G3 The administration of a contract following the appointment of the successful bider Includes the use of agreed procedures to ensure that contractual obligations are fulfilled throughout the period of the contract but does not involve bid evaluation Source L1 Contract Administrator A generic term A person or organization undertaking duties relating to contract administration for or on behalf of one of the parties to a contract The duties may vary with the individual Source N1 Contract Documents Those things agreed by the parties to a contract as representing the basis of the contract and its execution They generally include the bid documents with the exception of the bid conditions the bided documents as accepted and any contract related document issued by one

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  • SIMPLE - Glossary - D
    Important factors that influence demand from customers such as demographic changes in customer base growth aging infrastructure key stakeholders state and nature of economy pending or proposed changes in regulations etc Demand Management The active intervention by a service provider at any stage of the service delivery cycle for the purposes of influencing the demand for the service within financial social and political constraints Source P1 Demand Side Management DSM The activities involved in managing the demand for our assets both strategically and operationally e g load shedding Depreciation Economic Depreciation in an economic sense is the same as the asset consumption In effect it relates to the decrease in the value of a capital asset due to use wear and tear physical degradation obsolescence through technological or market changes ageing or any other cause that reduces its useful economic life or due to obsolescence through technological or market changes The notional amount of money involved in the decrease in value is regarded as a cost Sources G1 A4 Depreciation Financial An accounting practice that aims to distribute the cost or other basic value of tangible assets less salvage value if any over the estimated useful life of the assets in a systematic manner Source G1 Depreciated Optimized Replacement Cost Calculated on the gross replacement cost of modern equivalent assets adjusted for over design over capacity and redundant assets less an appropriate allowance for depreciation Source G1 Deprival Value The cost to an entity if it were deprived of an asset and was required to continue to provide services and or goods or deliver programs without the use of that asset Assets are valued at an amount that represents the entire loss that might be expected to be incurred if the entity were deprived of the service potential or future economic benefits of these assets at the reporting date Deprival value may also represent an opportunity value i e the cost avoided as a result of having control of an asset Sources G1 A4 Design Life The proposed life of the asset determined as part of the design process It becomes an input into the design criteria Source G1 Detection In an FMECA process detection is an assessment of the likelihood that the current controls design and process will detect the cause of the Failure Mode or the Failure Mode itself thus preventing it from reaching the customer Source A4 Deterioration Rate The rate at which an asset approaches failure Source A4 Digital Mapping The process of acquisition capture transformation and presentation of spatial data held in digital form Source G1 Digitizing The process of converting analogue graphic maps and other sources to a computer readable format Source G1 Direct Cost A cost item that can be traced specifically to an output in an economically feasible way Source G1 Discounted Cash Flow The current value in today s value of all future cash flows to be generated by a development project Source T4 Discount Factor A percentage rate used to

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  • SIMPLE - Glossary - E
    quality and level while maintaining input resource levels Source A4 The extent to which an activity satisfies the purpose for which it was established This can be assessed by comparing the activity outcomes with actual achievements Source N1 Efficiency The relationship between the result achieved and the resources used Source S2 AS NZS ISO 9000 2000 Maintaining output quality and level while decreasing input resource levels Source A4 A measure of resource commitment to the activity per unit of output from the activity After the fact this can be assessed by comparing resource input against actual output Source N1 Emergency Corrective Maintenance Corrective maintenance that should be initiated immediately upon detection e g for reasons of health safety or security Source G1 Eminent Domain The enforced purchase by a statutory authority under powers bestowed by legislation of all or part of a property from an owner who does not wish to sell such as for road construction or road widening also called resumption Source I2 Energy Audit The determination of actual energy use and potential energy savings in an installation process or energy using system It usually involves a periodic survey measurement examination analysis and reporting of results Source A4 Energy Management Program EMP A process for setting up and running a program for the management of energy use including the operations audits performance targets and monitoring of results Source A4 Environmental Impact Appraisal An environmental review supporting a negative declaration i e the action is not a major Federal State or private sector action significantly affecting the environment It describes a proposed EPA action its expected environmental impact and the basis for the conclusion that no significant impact is anticipated Source A4 Environmental Impact Statement A document required by Federal and or State legislation for major projects or proposals

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  • SIMPLE - Glossary - F
    potential Failure Mode describes the way in which a process product or service could fail to perform its desired function performance target as described by the needs and expectations of the external and or internal Customers Source A4 Failure Prediction A procedure by which the potential for failure of an asset facility or item is analyzed the potential failure asset distress modes are identified and the likelihood and possible timing of failure are assessed Source S2 FMEA Failure Mode and Effects Analysis Essentially similar to FMECA below with the exception that in the instance of FMECA the results of the study are ranked in order of seriousness criticality FMEA is widely utilized in the design and development stages in the automotive industry Source A4 The study of potential failures that might occur in any part of a system to determine the probable effect of each failure on all other parts of the system on other systems and on probable operational success Source S2 AS 1057 1985 FMEA Element FMEA elements are identified or analyzed in the FMEA process Common examples are Functions Failure Modes Causes Effects Controls and Actions FMEA elements appear as column headings in the output form Source A4 FMECA FMECA Failure Mode Effects and Criticality Analysis is more widely used in asset management then FMEA It is qualitative technique for analyzing and evaluating a design of a service to ensure that the output process has the desired reliability characteristics by obviating those critical failure modes through employment of redundancy providing alternate modes of operation or any other means available While it was developed for the design phase of a project or program it can also be a useful tool for managing risk in existing assets It identifies assets critical to service delivery including threat and vulnerability by assessing the risk of failure prioritizing the consequence of failure quantifying the risk cost evaluating the acceptable risk level risk appetite and undertaking risk mitigation measures Source A4 The quantitative study of the potential failures that might occur in any part of a system to determine the probable effects of each failure on all other parts of the system on other systems and on probable operational success the results of which are ranked in order of seriousness Source S2 AS NZS ISO 9000 2000 Fault Tree Analysis FTA The study of the possible sequence of events constituting the failure of a system using the diagrammatic method of algorithms Source S2 AS NZS ISO 9000 2000 A technique by which many events that interact to produce other events can be related using simple logical relationships permitting a methodical building of a structure that represents the system Note Incidence Sequence Analysis and Failure Tree Analysis are terms often substituted for FTA and have the same meaning Source A4 Fast Track Overlapping of actions normally carried out sequentially to ensure a speedier result In general it refers to accelerating the construction or acquisition timeframe Source A4 Feasibility Study A systematic investigation involving problem

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  • SIMPLE - Glossary - G
    z sources acronyms GIS A Geographic Information System is a computer package that displays a map connected to a database The package can typically combine features such as roads and sewers from different maps and overlay them on the same screen To qualify as a GIS such systems should also be able to reference a computer database for textual information such as notes and dimensions regarding features displayed on the

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